Statewide Payroll Specialist

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OFFICE of the COMPTROLLER (CTR)

Statewide Payroll Specialist, Program Coordinator III

FY27-005

About the Office of the Comptroller

The Office of the Comptroller ensures that the more than $50 billion in annual transactions authorized by the general appropriations act and supplemental appropriations are executed in accordance with all statutory requirements and recorded in compliance with accounting standards. We also oversee capital assets, federal funding inflows, and other transactions. We also own and maintain statewide payments and payroll systems, safeguarding critical financial information. We operate in support of our partners, the financial staff at more than 150 departments and agencies across the Commonwealth.

As stewards of the public trust, we aspire to inspire confidence by maintaining our core principles: clarity, integrity, and accountability.

The powers and obligations of the Office of the Comptroller are generally dictated by M.G.L. c. 7A.

Statewide Payroll Responsibilities

The mission of the Statewide Payroll Team is to ensure accurate, timely and compliant payroll services while promoting department accountability, consistent statewide practices, and responsible stewardship of public resources. Through education, guidance and collaboration, we empower departments with the knowledge and tools needed to effectively manage payroll responsibilities and support a strong, reliable statewide payroll operation.

The Statewide Payroll Team promotes the consistent application of payroll policies and practices across multiple systems, supporting the integrity, accuracy, and reliability of statewide payroll operations. The team serves as a trusted resource for payroll professionals across the Commonwealth.

PositionSummary

CTR is seeking qualified candidates for one full-time (37.5 hours/week) Payroll Specialist (Program Coordinator III) position on the Statewide Payroll Team. The Payroll Specialist supports the accurate and timely administration of statewide payroll and serves as a key resource for payroll, Affordable Care Act (ACA) compliance, and Time & Attendance/Time & Labor processes. The position is responsible for reviewing and reconciling payroll and timekeeping data, supporting ACA eligibility monitoring and required reporting, and analyzing and testing Time & Attendance and Time & Labor functionality. The Payroll Specialist works closely with departments to resolve issues, maintain data quality and compliance, and ensure that payroll policies, collective bargaining provisions, and business requirements are accurately reflected in system processes and configuration.

SpecificDuties

The specific duties of this position include but are not limited to the following:

·        Support accurate and timely payroll processing in accordance with established payroll schedules, policies, procedures, and applicable federal, state, and local requirements.

·        Review payroll and timekeeping data for completeness and accuracy and investigate discrepancies prior to payroll processing.

·        Reconcile payroll results and identify and resolve payroll exceptions.

·        Respond to department questions regarding pay, time reporting, deductions, and payroll procedures.

·        Maintain payroll documentation, procedures, controls, and audit records. Support internal and external payroll audits and compliance reviews.

·        Lead the administration of the Commonwealth’s Affordable Care Act compliance program, including employee eligibility tracking and reporting.

·        Monitor employee hours and applicable measurement, administrative, and stability periods in accordance with Commonwealth’s ACA measurement methodology.

·        Review employee data to identify potential ACA eligibility or compliance issues and coordinate corrections with departments. Manage preparation, validation, and filing of Forms 1094-C and 1095-C.  

·        Perform regular audits and reconciliations of payroll, benefits, HR, and ACA data to ensure completeness and accuracy.

·        Serve as a subject matter resource for Time & Attendance and Time & labor functionality, process, and configuration. Define and document Time Reporting Code (TRC) requirements, including payroll mapping, eligibility, reporting, and downstream impacts.

·        Translate business policies, collective bargaining agreements, and payroll rules into system configuration requirements. Analyze the interaction between time reporting, Time & Labor rules, payroll calculations, and downstream reporting.

·        Perform impact assessments before implementing changes to TRCs, Time & Labor rules, or related system configuration. Develop detailed test scenarios and test scripts for Time & Attendance system changes. Perform unit, regression, integration, and user acceptance testing related to TRCs, Time & Labor rules, payroll interfaces, and system enhancements. Validate calculated time, payable time, overtime, premiums, exceptions, and payroll results against expected outcomes.

·        Use and create queries, reports and other data analysis tools to identify data issues.

·        Work with departments to ensure data quality and compliance.