Administrative Officer

Incumbent functions as the Administrative Officer for Psychology at the Phoenix VA Healthcare System. Work assignments involve a wide variety of problems or situations common to the Psychology area. The Administrative Officer is a generalist, applying proficiency to many aspects of management related assignments and is responsible for the general administrative management of the service. Incumbent works with management to identify financial, personnel and material needs.

30 Day Hiring Model: The Department of Veterans Affairs is implementing a streamlined 30-Day Hiring Model designed to accelerate hiring while maintaining the highest standards of merit-based selection. This improved process reduces traditional hiring timelines by integrating early coordination, faster assessments, and efficient pre-employment actions. Applicants can expect a more transparent, predictable, and efficient hiring journey from announcement to entry on duty. What Applicants Can Expect: Expedited Candidate Review Once the announcement closes, Human Resources will quickly review applications, issue certificates of eligible candidates the day after the announcement closes and refer applicants for hiring manager consideration. Quick Interviews & References HR may arrange interviews and will request references within 3-5 days after being referred to the hiring manager. Streamlined Pre-Employment Requirements: Following a tentative offer, applicants should be prepared to complete required steps, such as fingerprinting and background check, credentialing, and medical examination within 3 days of the offer. Clear and Timely Communication: Applicants will receive clear communication at key milestones, including referral, tentative offer, and onboarding instructions After meeting pre-employment requirements, candidates will receive a final job offer and start date. Onboarding tasks may continue after starting, with HR ensuring timely completion for a smooth transition into VA service. If selected, applicants should be prepared to come onboard within 30 days of the announcement closing. Duties of the position include but are not limited to: Provides budget guidance and administration for the Psychology Service by monitoring resource availability, identifying needs, and recommending the distribution and redistribution of resources to support program operations. Develops and implements long- and short-range organizational plans by coordinating medical administrative requirements and ensuring alignment with Psychology Service goals and strategic priorities. Oversees program administration activities, including participating in hiring processes, facilitating onboarding requirements, and providing guidance on administrative procedures necessary for program operation. Responsible for personnel administration, including knowledge of personnel operations (position classification, grievance procedures, performance standards and disciplinary actions). Manages accreditation and regulatory review processes by preparing required documentation and coordinating activities associated with The Joint Commission, the American Psychological Association, and VHA Office of Mental Health Operations. Administers quality assurance and productivity initiatives by conducting internal reviews, monitoring organizational performance, and implementing improvements to support service effectiveness. Serves as the key figure in manpower utilization, assuring recruitment and retention within approved ceilings is maintained. Ensures that all administrative issues are resolved at the lowest level. Work Schedule: Monday - Friday, 7:00 a.m. through 3:30 p.m. Compressed/Flexible: Available at the supervisors discretion. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD20110O Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.