Regional Staff Accountant

HeartLand, LLC is seeking a highly motivated and customer-driven professional to join our growing East Regional Accounting team as a Staff Accountant in Philadelphia, PA. 

The Company 

HeartLand, LLC is a progressive organization dedicated to building relationships and delivering exceptional service through leading commercial landscape firms across the US.  We deliver the ordinary in extraordinary ways, by operating our business with a shared vision of excellence – combining best practices and the right tools for the job with ongoing training and support. We acquire companies in attractive markets who share a common culture of excellence and success.  Our landscape companies are the first choice for employees and clients in the markets they serve.  

The Opportunity: 

The Regional Staff Accountant is responsible for various accounting functions as directed by the Regional Controller.  The Staff Accountant focuses on managing the general ledger within Acumatica, our ERP system, reconciling account balances, and performing month-end close procedures.  The Staff Accountant will also demonstrate proficiency in spotting errors and suggest ways to improve efficiency. 

The position reports to the Regional Controller, and focuses on the following two areas: 

General Ledger & Month-End Close 

• Monitor general ledger activity and execute month-end close processes 

• Track and reconcile bank activity throughout the month 

• Record non-A/R deposits 

• Record payroll-related entries 

• Calculate and post accruals 

• Reconcile financial activity between Aspire (production system) and Acumatica (accounting system); investigate and resolve variances 

• Perform balance sheet account analysis and reconciliations 

• Conduct expense analysis to ensure proper coding 

Reporting & Compliance 

• Prepare monthly, quarterly, and year-end financial reports 

• Review financial statements for completeness and accuracy and perform variance analysis 

• Prepare and file sales and use tax returns, and process payments 

• Compile and organize documentation for external audits 

Systems, Integration & Stakeholder Support 

• Assist in the integration of new operating companies, including key onboarding tasks 

• Maintain accurate data and effective controls across Aspire and Acumatica 

• Ensure local collections activities are performed consistently; coordinate the referral of delinquent accounts to a collection agency as needed 

• Analyze aged accounts and reserve bad debt in accordance with corporate policies 

• Provide accounting support to the regional team, operating company management, and administrative staff 

Recordkeeping 

• Maintain an organized filing system for accounts, statements, transactions, payments, and debts 

Key Performance Metrics 

The Regional Staff Accountant’s performance will be evaluated on accuracy, timeliness, adherence to internal controls, and effective collaboration in support of Heartland’s operational objectives. Specific measures include: 

• Internal controls: Maintaining robust controls evidenced by a complete and timely tie-out between Aspire and Acumatica, with reconciling items identified and resolved 

• Close quality and timeliness: Completing a full and accurate monthly financial close while meeting established deadlines 

• Receivables management: Keeping aged receivables within thresholds established by Heartland Corporate 

• Collaboration: Demonstrating a team-oriented approach by partnering constructively with departmental and operating company staff 

The Regional Staff Accountant will possess: 

The Regional Staff Accountant will: 

• Exude the company’s values in all respects: 

• Human – we do love plants, but we cultivate people to serve people 

• Exceptional – our best efforts energize everything we do 

• Accountable – we own the outcomes in our relationships with each other and our clients 

• Respectful – we believe in the golden rule 

• Trusted – clients know they can count on us to keep their best interests at heart 

• Hold a bachelor’s degree and five years of accounting experience 

• If no college degree, have a minimum of nine years of accounting work experience 

• Demonstrate flexibility and adaptability to evolving accounting processes, systems, procedures, and technology 

• Exhibit strict attention to detail, with exceptional time management, organizational, and follow-up skills 

• Demonstrate a results-oriented approach with a proven ability to follow through while handling multiple and competing priorities 

• Provide timely, high-quality support by communicating clearly, listening actively to clarify needs, applying sound judgment, and making well-reasoned decisions 

• Approach the role with a solutions-oriented mindset toward opportunities and challenges 

Other Requirements 

• Periodic local travel to other company offices may be necessary 

• Occasional overnight travel may be required 

• Bilingual fluency (English and Spanish) is a benefit