Accounts Payable

Description

• Manage the full-cycle accounts payable process, including invoice receipt, coding, approval routing, and payment processing.
• Ensure accurate and timely entry of vendor invoices while maintaining compliance with company policies and internal controls.
• Review and reconcile vendor statements, identify discrepancies, and proactively resolve issues.
• Build and maintain strong, professional relationships with vendors, acting as the primary point of contact for payment inquiries and account resolution.
• Negotiate and manage vendor payment terms when appropriate to support cash flow objectives.
• Leverage accounting software, ERP systems, and technology tools to streamline workflows and improve efficiency.
• Identify opportunities for automation, process improvement, and system enhancements within the accounts payable function.
• Analyze current procedures and recommend innovative solutions that reduce processing time, improve accuracy, and increase operational effectiveness.
• Collaborate with purchasing, operations, and finance teams to ensure proper invoice matching and expense allocation.
• Monitor invoice approvals and follow up with department leaders to maintain timely processing.
• Assist with month-end and year-end closing activities, including account reconciliations and accrual support.
• Maintain organized and audit-ready electronic records and documentation.
• Support internal and external audits by providing requested documentation and explanations.
• Generate AP reports and analyze data to identify trends, payment issues, and opportunities for process improvements.
• Ensure compliance with accounting principles, company policies, and regulatory requirements.
• Participate in system implementations, upgrades, and technology initiatives impacting accounts payable operations.

Requirements

• Advanced knowledge of accounts payable processes, accounting principles, and financial controls.
• Strong proficiency with ERP systems, accounting software, Microsoft Excel, and other financial technology platforms.
• Demonstrated ability to identify inefficiencies and implement process improvements.
• Strong analytical, problem-solving, and critical-thinking skills.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Professional communication skills with the ability to build and maintain productive vendor and internal relationships.
• Self-motivated, innovative, and continuously seeking opportunities to improve processes and outcomes.
• Experience with paperless AP systems, workflow automation, OCR technology, and electronic payment platforms preferred.
• Ability to handle sensitive financial information with discretion and integrity.