Payroll Specialist

JOB DESCRIPTION:

The Payroll Specialist is responsible for processing payroll for construction employees, ensuring accurate and timely compensation in compliance with company policies and labor regulations. This role includes calculating wages, overtime, and deductions; maintaining payroll records; and supporting certified payroll reporting for public works projects. The Payroll Specialist collaborates closely with HR, accounting, and project teams to verify hours, resolve discrepancies, and ensure compliance with federal, state, and local requirements.

PRIMARY RESPONSIBILITIES:

• Process payroll for hourly and salaried construction employees, ensuring accuracy and compliance
• Collect, review, and verify employee timesheets and work hours
• Calculate wages, overtime, deductions, and benefits using ADP
• Maintain accurate payroll records, reports, and documentation for audits and compliance
• Process full cycle payroll from hew hire updates, time posting, payroll processing, to benefits funding
• Ensure compliance with federal, state, and local labor laws, including FLSA
• Prepare, review, and submit certified payroll reports for public works and prevailing wage projects (DOL, TWC, etc.)
• Manage certified payroll submissions through systems such as LCP tracker or audit companies such as KPMG
• Track and resolve reporting errors, rejections, and compliance discrepancies
• Verify wage rates, labor classifications, fringe benefits, and deductions
• Maintain certified payroll documentation to support audits
• Collaborate with HR, accounting, and project teams to reconcile payroll and verify job codes, hours, and classifications
• Respond to employee inquiries regarding pay, deductions, and discrepancies in a timely manner
• Assist with payroll audits and resolve identified issues
• Support general payroll and administrative functions as needed
• Stay current on payroll regulations, wage laws, and construction labor requirements

EXPERIENCE AND SKILL REQUIREMENTS:

• High school diploma or GED required; associate or bachelor’s degree in accounting, finance, business administration, or related field preferred
• 3+ years of payroll processing experience, preferably in the construction industry, including rig pay, prevailing wage and labor classification review
• Proficiency with payroll systems (ADP), timekeeping software, and Microsoft Office Suite
• Strong knowledge of payroll laws and labor regulations
• High level of accuracy in payroll calculations and reporting
• Ability to investigate and resolve payroll discrepancies efficiently
• Strong communication skills, both verbal and written
• Demonstrated integrity, professionalism, and confidentiality
• Strong attention to detail with the ability to work independently and take initiative

Health, Safety, and Environmental Responsibilities:

• All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures. This includes:
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled