Digitization Specialist CHP

This position will be shown as Confidential on ADP as it is a student job board only and all jobs are advertised and communicated through Handshake. However, please note that the information obtained through this process is shared with Human Resources, Hiring Managers/Supervisors, Recruiters, Payroll, and/or other decision-makers that need the information to complete the hiring process at Detroit Mercy.

Position Type: Federal Work Study And Non-Work Study

Essential Duties and Responsibilities 

The Graduate Digitization Assistant will support the College of Health Professions by converting physical records, files, and archival materials into a secure digital format. This role involves meticulous preparation, scanning, indexing, and quality control of sensitive documents to improve efficiency and digital accessibility. The position requires strong organizational skills, technical proficiency, and a commitment to data confidentiality.

1. Digitization & Imaging

• Operate copying/scanning equipment to scan paper documents and photographs.
• Prepare physical documents for scanning: remove staples, paperclips, and bindings.
• Ensure digital files meet established quality standards for clarity, orientation, and color accuracy.
• Perform post-processing tasks: image rotation, cropping, and color-correction using software such as Adobe Acrobat Pro or Photoshop if needed.

1. Indexing, Data Entry & Organization

• Index scanned documents by creating detailed, accurate descriptive metadata for each file so they are searchable in electronic repositories.
• Name, categorize, and store files according to established file naming conventions and folder structures (e.g., One-Drive, SharePoint, or internal database).
• Import or upload digital documents content management systems.
  
  

1. Records Management & Quality Control

• Perform audits of digital files against physical originals to ensure accuracy and completeness (no missing pages).
• Maintain accurate tracking statistics of digitization production, including items scanned and hours worked.
• Perform, when authorized, safe destruction or archiving of outdated physical records after successful digital transfer.
  
  

Requirements:

Minimum Qualifications:

• Must be currently enrolled in a graduate degree program
• Extremely high attention to detail and ability to perform repetitive tasks with accuracy

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office (Word, Excel)
• Understanding of data confidentiality, privacy, and FERPA regulations
• Ability to work independently and manage time effectively to meet project deadlines Experience with or ability to quickly learn scanner software and Adobe Acrobat Pro

Physical Requirements:

• Physical stamina to lift archival boxes (up to 35-lbs) on occasion.

Anticipated Schedule:

• 12-20 hours per week

Job Contact:  

• Paula Nranian - (313) 993-2452 - nraniapa@udmercy.edu

Special Instructions to Applicants

Michigan’s largest, most comprehensive private University, the University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Religious Sisters of Mercy and Society of Jesus. The university seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. The University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.