Office Support CHP

Description

This position will be shown as Confidential on ADP as it is a student job board only and all jobs are advertised and communicated through Handshake. However, please note that the information obtained through this process is shared with Human Resources, Hiring Managers/Supervisors, Recruiters, Payroll, and/or other decision-makers that need the information to complete the hiring process at Detroit Mercy.

Position Type: Federal Work Study And Non-Work Study

Essential Duties and Responsibilities 

This Graduate Assistant position in the College of Health Professions Dean's Office provides support to Director Finance and Business Operations. The office role focuses on document integrity data management.

Core Responsibilities:

• Spreadsheet Development & Maintenance.
• High proficiency in Excel: Must be comfortable building spreadsheets from scratch and maintaining data integrity.
• Update spreadsheets to record invoice payments and track expense travel reimbursements.
• Document Digitization & Management.
• Scan and index documents including invoices, receipts reimbursements ensuring they are uploaded to the correct folders a centralized Shared Drive.
• Maintain a logical digital filing structure that adheres to university audit and record-retention standards.
• Prepare and submit authorized payment requests supporting documentation to the Accounts Payable department.
• Office Supply & Inventory Management:
• Organize and maintain the central office supply area, ensuring items are logically grouped (e.g., writing tools, paper products, technical accessories) clearly labeled for easy access.
• Monitor stock levels of office supplies and proactively identify when are running low.
• Order business cards and name badges as requested for faculty staff.
• General Office Support to assist with other administrative duties as needed

Requirements:

Minimum Qualifications:

• General Office Support to assist with other administrative duties as needed.
• Must be currently enrolled in a graduate degree program.
• Extremely high attention to detail and ability perform repetitive tasks with accuracy.
• Proficiency in Microsoft Office (Word, Excel).
• Understanding of data confidentiality, privacy, and FERPA regulations.
• Ability to work independently and manage time effectively meet task deadlines.

Knowledge, Skills, and Abilities:

• Extremely high attention to detail and ability to perform repetitive tasks with accuracy.
• Proficiency in Microsoft Office (Word, Excel).
• Experience with or ability to quickly learn scanner software and Adobe Acrobat Pro.
• Understanding of data confidentiality, privacy, and FERPA regulations.
• Ability to work independently and manage time effectively to meet project deadlines

Physical Requirements:

• Physical stamina to lift archival boxes/shipping boxes (Amazon and Office Max) up to 15 pounds.

Anticipated Schedule:

• 12-20 hours per Week

Job Contact:

• Paula Nranian - (313) 993-2452 - nraniapa@udmercy.edu

Special Instructions to Applicants

Michigan’s largest, most comprehensive private University, the University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Religious Sisters of Mercy and Society of Jesus. The university seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. The University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.