Secretary (OA)

This position serves as Secretary to the Associate Director, Patient Care Service (ADPCS) at the Zablocki VA Health Care system. Performs administrative and secretarial functions in support of the ADPCS and his/her staff by performing general office work auxiliary to the work of the organization.

Duties include but not limited to: - Receives, screens, schedules, refers and contacts members of the agency/general public/government agencies. - Responds to administrative problems brought to the attention of the Associate Director, Patient Care Services (ADPCS) by members of the staff or management officials outside the agency. - Identifies priorities and handles commitments accordingly. - Maintains the calendar for the ADPCS, prioritizes appointments, conferences, speaking engagements, etc. - Composes letter and reports, reviews correspondence for accuracy and completeness and edits as necessary. - Responds to administrative problems. - Responsible for expediting project management and coordination. - Tracks suspense items and ensure timeliness of submission/reports. - Responsible for the establishment and maintenance of ADPCS files. - Schedules appointments, coordinates meetings, and/or schedules conferences. - Transcribes conference calls. - Creates, processes and maintains attendance and leave records. - Performs duties related to purchase obligated for designated Fund Control Points. -Other related duties Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8 hour shifts, during normal business hours Compressed/Flexible: not available Telework: This position is not authorized for telework. . Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD101790 and PD10179O Relocation/Recruitment Incentives: Not authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.