Administrative Specialist

This position is organizationally located in the Surgical Services Section of the CMC VAMC. The incumbent reports to the Supervisory Program Analyst or designee. The incumbent is responsible for administrative, logistics, and procurement functions for the Surgical Services which includes but is not limited to the Operating Room, Outpatient Clinics, CBOC's, and Surgical Business Office.

The incumbent manages the procurement and associated contracts for the service line.Major duties include, but are not limited to: Manages the the procurement and associated contracts for the service lines Coordinates with the service line supervisors and program managers to gather all required information necessary for preparation of procurement/contract documents Tracks budget and contract documents Ensures timely certification of IPPS invoices Maintains or assists in maintaining all service and equipment contract procurements above the current micro-purchase threshold as stipulated in Federal Acquisition Regulations. Analyze existing contract vehicles Coordinates with the Business Manager to implement policies, procedures and necessary controls to ensure an effective procurement process. Responsible for preparing or assisting in the preparation of procurement packages to include all necessary paperwork. Prepares complete procurement packages for submission Monitors risk management strategies to address areas of concern or potential gaps/lapses. Controls contractual, financial, and technical aspects of procurement/contract through all phases of the process. Works with the Contracting Officer to resolve protests, claims, and Contractor performance issues Provides written guidance on evaluation standards for solicitations and technical evaluation committees Performs other related duties as assigned. Work Schedule: Monday- Friday, 7:30am- 4:00pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Specialist/PD025280 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.