Supervisory Medical Records Administration Specialist

The primary purpose of this position is to serve as the Coding Supervisor and is responsible for supervising the activities of the Health Information Management (HIM) Coding Department while also performing advanced medical records administration specialist work. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Plans, organizes, directs, and evaluates the work of the Health Information Management (HIM) Coding Department, including assigning work, establishing and adjusting priorities, preparing work schedules, providing technical and administrative direction, and evaluating employee performance. Prepares and analyzes statistical reports and health information data used to support hospital operations, facility statistics, planning, reimbursement, budgeting, and organizational decision-making. Coordinates Health Information Management activities with clinical, administrative, compliance, legal, and other organizational stakeholders to resolve complex medical records issues and ensure effective integration of health records services with other hospital functions. Evaluates complex medical records operations and recommends improvements to systems, processes, procedures, and protocols in response to changing technology, documentation requirements, regulatory requirements, and organizational needs. Provides training on Health Information Management electronic systems and technologies, including Admission, Discharge, and Transfer (ADT), Patient Information Management System (PIMS), Scanning/VistA, electronic health record (EHR), Personal Health Record systems, and automated coding systems. This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. IHS Selectees whose duties and responsibilities require them to work permanently, temporarily, or occasionally in an IHS healthcare facility must comply with the IHS Employee Immunization Policy related to vaccine-preventable diseases, consistent with recommendations for healthcare workers. Vaccine exemption requests may be available, as outlined in the IHS Employee Immunization Policy and facility guidance.

Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 A one-year supervisory/managerial probationary period may be required upon selection/placement. On-call hours or standby duty may be required. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment. A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process. Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.

If you are substituting education for experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.