Office Manager in Training - A1 Balers

Office Manager – In Training

Purchasing | Parts | Inventory | Fleet Records | Billing & Administrative

Keep the A-1 shop organized and operating efficiently by coordinating parts, purchasing, inventory, fleet records, and administrative support.

• Request vendor quotes and coordinate the ordering of parts and shop materials.
• Create, track, and maintain purchase orders (POs) and accurate purchasing records.
• Communicate with vendors regarding pricing, availability, delivery dates, backorders, returns, credits, and stocking levels.
• Track parts orders and follow up on delayed or partial deliveries.
• Receive parts, reconcile deliveries against purchase orders, and coordinate returns and core credits.
• Maintain accurate inventory records for parts, containers, compactors, trucks, and related equipment.
• Organize parts using Vehicle Maintenance Reporting Standards (VMRS) codes and maintain a clean, organized parts room.
• Perform inventory reconciliations and maintain documentation needed to support billing.
• Collect and review Driver Vehicle Inspection Reports (DVIRs) and enter vehicle mileage and operating hours into the fleet management system.
• Maintain vehicle, preventive maintenance (PM), work order, invoice, and other maintenance records.
• Maintain purchasing activity and expense information in company reporting systems.
• Assemble, scan, and maintain invoices and supporting documentation needed for billing.
• Provide administrative support to the Office Manager and shop leadership.
• Assist with additional shop and administrative responsibilities as needed.

• Strong computer and data-entry skills are essential for this position.
• Proficiency with Microsoft Office, email, and computer-based recordkeeping stems.
• Experience using fleet management, inventory, purchasing, maintenance, or similar business software is preferred.
• Ability and willingness to quickly learn company-specific software and systems.
• Strong attention to detail with the ability to enter, track, and maintain accurate information.
• Experience with purchasing, inventory, parts, fleet maintenance, trucking, automotive, heavy equipment, warehousing, or industrial operations is preferred.
• Comfortable communicating with vendors and following up on quotes, orders, deliveries, backorders, and returns.
• Strong organizational skills with the ability to maintain purchasing, inventory, and maintenance records.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Dependable, organized, and able to follow through on assignments with accuracy.
• Education: High school diploma or GED required.
• Experience: At least 6 months of related work experience.