FSQA Document Control Administrator A Shift

SUMMARY:

This position assists in developing and maintaining the necessary systems to comply with SQF Code requirements and Document Control Administration. This role is responsible to analyze food safety and quality results and track performance against established goals and assist in periodic reporting of the department’s performance.

Back-up: FQSA Specialist or Regulatory Manager.

YOU MUST BE AT LEAST 18 TO WORK AT TRIUMPH FOODS. Triumph Foods only employs individuals who are 18 years of age or older. If you are under 18 your application will not be considered.

SUPERVISORY RESPONSIBILITY:

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following: Other duties may be assigned.

• Maintain the Document Control and Administration function. Develop and maintain SQF documentation files for all departmental functions, including but not limited to all procedures and audit forms.
• Create and maintain new audit forms based on department needs.
• Reviews and maintains Quality Assurance, SOPs, and SQF documentation files.
• Communicate the status of the Document Control function & SQF Program: Success, barriers, food safety incidents, and audits to appropriate personnel every month.
• Conduct training for HAACP, Quality Assurance & Food Safety Programs.
• Conducts quarterly audits on hooks, daily input of Corrective Actions and Foreign Material reports, Holds Tags
• Monitor auditing software to ensure checks and verifications are completed promptly.
• Compile audit results hourly so that a Pre-Shipment review can be conducted and sent to shipping. This is a CRUCIAL part of the daily activities performed by the Document Control Administrator. 
• Assist Operations and Sales with weight changes AMR paperwork, maintain the Tag Log, Corrective Action Log, Metal Detector Failure Log, and Foreign Material Log.
• Assist USDA when requesting records, files, audits, complaints, etc.
• Create Records folders and file older records to be held for two years.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions.

EDUCATION and/or EXPERIENCE:

A high school diploma or equivalent is required. Experience in a meat manufacturing facility (pork preferred). HACCP Certification and SQF training is preferred. Must demonstrate the ability to prioritize and manage multiple projects.

LICENSE/CERTIFICATIONS:

SQF certification and HACCP certification are preferred.

LANGUAGE SKILLS:

Ability to read and interpret documents in the English language such as safety files, operating and maintenance instructions, and procedure manuals. Ability to write reports and effectively present information and respond to questions from groups of managers and employees. Expected to read and write policies, standard operational procedures, reports, and business correspondence for SQF Program.  

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to perform these operations and apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to solve practical problems.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES:

Use of basic Statistical Process Control is required. Work requires advanced computer skills in Office (Word, Excel, Power Point and Access). Knowledge and experience in database programming in SQL/Access is desirable. Must be detail oriented, and an effective performer who can operate within strict time lines and adapt to a fast paced multi-task environment.

COMMUNICATION SKILLS:

Must have excellent written and verbal communication skills.

PHYSICAL DEMANDS:

The physical demands here are representative of those an employee should possess to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will be required to move about the facility.  The employee is required to sit, use hands to finger, handle, or feel/hold objects, reach with hands and arms, climb or balance, speak, hear, taste, and smell.  Employee may occasionally lift, push/pull up to forty (40) pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters when performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment would normally be an office setting but may require trips through the entire facility which would include climate extremes.

DISCLAIMER:

This position description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended, however, to be an accurate reflection of the general responsibilities and requirements necessary to be successful. Triumph may, in its discretion, modify or revise the position description in order to meet the company’s changing business needs.

EEO/AA INFORMATION:

Triumph is an Equal Opportunity/Affirmative Action (EEO/AA) Employer.  All qualified applicants will receive consideration without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, status as a protected veteran, status as an individual with disability, or any other protected group status or non-job related characteristic as directed by law.