Medical Records Administrator (Assistant Chief - ACHIM)

This position serves as a key staff member on Business Office, VA Medical Center, Portland, Oregon. Staff with specific responsibility for planning, coordinating, administering, evaluating and advising on the Medical Center medical record/health information programs. The incumbent is a Registered Health Information Administrator (RHIA) and Registered Health Information Technician (RHIT) with progressive health information experience in acceptable health information methods and techniques.

The duties of this position include but are not limited to the following: This position serves as a key staff member on Business Office, VA Medical Center, Portland, Oregon. Staff with specific responsibility for planning, coordinating, administering, evaluating and advising on the Medical Center medical record/health information programs. The incumbent is a Registered Health Information Administrator (RHIA) with progressive health information experience in acceptable health information methods and techniques. The incumbent functions as the Medical Center coordinator for all DRG and Joint Commission activities related to both the paper medical record and the computerized medical record and as the health information expert to professional staff committees. Participates in the development, implementation and evaluation of medical record/health information management programs in accordance with Joint Commission standards and federal statutes and regulations. Reviews and analyzes Joint Commission standards, new industry developments to plan, develop, modify, and/or adapt existing systems or initiate new systems to improve Medical Center-wide medical records/health information program efficiencies and effectiveness. Participates in the development of basic tenets and principles into operable policies, procedures, systems, methods, instruction, guides and training aids for Medical Center-wide application in health records-related areas. Acts as a subject matter expert and technical resource to Medical Center in maintaining and improving health records programs and technologies. Provide assistance and advice to Medical Center elements on all aspects of health records management activities. Proposes resolutions to difficult/complex Medical Center operational problems in the health records management arena. Comprehensive knowledge of anatomy and physiology, medical procedures, nomenclatures and other health records information systems, statistics, health records quality management and interrelationships between the medical records management and other medical care services sufficient to provide advisory services. Thorough knowledge of medical/health records administration to identify, define and resolve managerial, administrative, and medical/health records problems associated with unique, undeveloped, or controversial aspects of medical/health records management. Provides authoritative advice and consultation on medical/health records management and related issues. Knowledge of medical records/health information management laws (federal and state), policies, regulations, and precedents applicable to the development and administration of a medical/health records program for the Medical Center. A thorough knowledge of program goals is required to maintain working relationships with other programs and to support key functions within the Medical Center. A thorough knowledge and expertise in various coding methodologies including but not limited to International Classification of Diseases, 10 Edition Clinical Modification (1CD 10-CM)Diagnostic and Statistical Manual of Mental Disorders (DSM V), Current Procedural Terminology (CPT, latest editions), Health Care Financing Administration Common Procedure Coding System (HCPCS), and Tumor, Node, Metastasis Cancer staging to assure complete and accurate data used for budget, research, education and staffing. Guidelines include broad administrative policy statements and management concepts that must be translated into medical/health records plans and programs that carry out the Medical Center's mission to deliver quality patient care. Directives and guidelines are in the form of federal legislation, VA directives, Joint Commission accreditation standards; and I ICD 10-CM, ,DSM V and CPT coding books; and Medical Center objectives. Work Schedule: Monday-Friday 08:00am-4:30pm PST Telework: Not Available Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized

You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.