Finance and Office Manager

Finance and Office Manager (Full-Time)

Position Title: Finance and Office Manager
Location: Holy Spirit Catholic Church
Department: Parish Administration
Reports To: Pastor/Parish Administrator
Employment Status: Full-Time, Exempt
Pay Range: $71,000 to $85,000 (based on experience, education, and qualifications)

Position Summary

The Finance and Office Manager is responsible for overseeing the financial and administrative operations of Holy Spirit Parish. This position ensures the effective stewardship of parish resources by managing financial processes, supervising office operations, supporting parish staff, and maintaining compliance with diocesan policies and accepted accounting practices.

Essential Functions: Because all Holy Spirit Church employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

Essential Responsibilities

Financial Management

• Oversee the parish's financial operations, including budgeting, accounting, payroll, accounts payable, accounts receivable, and bank reconciliations.
• Prepare monthly, quarterly, and annual financial reports for the Pastor and Finance Council.
• Monitor parish income and expenditures and assist in the annual budgeting process.
• Work with RCBO Offices of Human Resources and Finance to ensure that appropriate documentation is maintained in payroll, accounting and personnel files. Secure and maintain personnel and financial records according to federal, state, and any other applicable regulations.
• Coordinate annual financial audits and assist with diocesan financial reporting.
• Oversee parish banking, cash handling, and internal financial controls.
• Supervise the Parish Accountant.

Office Administration

• Oversee the daily operations of the parish office.
• Supervise and support office staff and volunteers.
• Maintain parish records and office procedures.
• Coordinate office systems, supplies, equipment, and vendor relationships.
• Assist with parish communications and administrative support for ministries and parish events.

Human Resources

• Assist with employee onboarding and personnel records.
• Coordinate payroll, employee benefits, and compliance with employment policies.
• Maintain confidential personnel files.

General Responsibilities

• Serve as a member of the parish leadership team.
• Attend Finance Council meetings as requested.
• Promote good stewardship of parish resources.
• Additional duties as needed.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, or a related field preferred.
• Minimum of three years of experience in accounting, finance, or office management.
• Proficiency in QuickBooks and Microsoft Office (Word, Excel, Outlook); experience with parish management software is a plus.
• Strong organizational, leadership, and communication skills.
• Ability to manage multiple priorities while maintaining confidentiality.
• Knowledge of nonprofit accounting is preferred.
• Practicing Catholic familiar with the mission of the Church is preferred.
• Understanding of Catholic social teaching and its application to parish operations.

Work Conditions

• The position primarily involves work on parish premises and in an office setting, requiring frequent use of standard office equipment such as computers, AV, telephones, printers, credit card terminals, postage machines, and filing systems.
• Occasional evening and weekend work may be required to support department programs, operational needs, or campus events.
• Must be available to adjust the work schedule as needed to meet organizational deadlines, operational demands, ministry activities or special projects.
• Regular interaction with students, staff, faculty, and visitors in a professional and faith-based environment.
• Some local travel may be required for meetings, trainings, or work‑related events.

Physical Requirements

• Ability to remain seated for extended periods while performing administrative and computer‑based tasks.
• Frequent walking, standing, and movement around the parish or office facilities to support programs and operational needs.
• Ability to lift and carry items up to 25 pounds, such as materials, supplies, and event equipment.
• Manual dexterity required for operating office equipment, preparing materials, and managing paperwork.
• Visual and auditory ability to communicate effectively with colleagues, students, and visitors in person, via email, and by phone.
• Must be able to set up and dismantle chairs, tables, and other equipment required for meetings, programs, or campus activities as needed.

Benefits

Salary and benefits are commensurate with qualifications and experience and are provided in accordance with diocesan policies.