Project Accountant

Project Accountant

Role: This role reports to the Project Accounting Manager and is responsible for all customer and job focused accounting activities for their assigned company(s).

Signs of Success: A successful project accountant will serve as a highly responsive, professional, organized and engaged accounting partner in support of assigned divisional PMs and VPs. They will also be known for their attention to detail and their ability to effectively manage the entire financial lifecycle of concurrent projects. They will know the proactive questions to ask, the resources and people needed to help and be the driving force to make it happen the right way.

General Duties:

1. Job Setup
   1. Ensure accurate job setups following established Standard Operating Procedures (SOP) as directed by the Project Accounting Manager.
   2. Collect and Load Estimates.
   3. Collect and load cost phases
   4. Collect and load schedule of values (SOV).
   5. Collect and load contracts and billing information
   6. Proactively follow up on projects where setups are missing or inaccurate
   7. Ensure jobs performed intercompany are set up for the correct intercompany elimination accounting treatment
2. Customer Setup
3. Change Orders
   1. Load all change orders/change requests in Spectrum.
   2. Follow up with PM teams to provide proposed changes for entry into spectrum with full and accurate budgets and contractual information
   3. Ensure adequate documentation is collected for all approved/executed change orders.
4. COI, EPI and other insurance documentation collections for billings, contracts and prequalifications
5. Purchasing - Serve as the tier 1 approver for all purchase orders written in the system reviewing for:
   1. Accurate GL, job, phase, cost type and procurement coding
   2. Erroneous, excessive or non-compliant spend
   3. Compliance with company DOA and capitalization procedures
6. Projections
   1. Assist PMs and other staff members with monthly projections adjustments in spectrum as approved by the Project Accounting Manager in coordination with divisional project managers and VPs
   2. Post initial job projections and document any variances from budget
   3. Documentation of projection adjustments and backup.
   4. Escalate concerning projects, budgets and projection changes to the Project Accounting Manager for analysis
   5. Assist VPs and the Project Accounting Manager with job cost analysis, preparation of billing forecasts and manpower forecasts
7. Contracts- Review for accounting requirements and load to Spectrum including a review for:
   1. CCIP or OCIP Provisions
   2. Certified payroll provisions
   3. Billing forms, portals and unique requirements
   4. Bonding requirements
   5. Insurance requirements
8. Bonding- Submit requests, close bonds, prepare reporting as needed.
9. Billing- Complete timely and accurate AIA billings by the established deadlines.
   1. Ensure intercompany billings are processed and eliminated correctly
10. Prequalification’s – Complete up to date and accurate prequalification’s while maintaining customer relationships and company confidentiality standards.

1. Work to facilitate positive cashflow on all projects through proactive execution of:
   1. Collections
      1. Complete daily AR collections and document actionable notes in Spectrum
      2. Complete Monthly retention collections review

• Identify past due AR with substantial roadblocks to payment for escalation to the Project Accounting Manager

1. Proactively manage AR balances to eliminate clutter and drive AR to 0% over 60 days past due.
2. Lien Filings- Coordinate with leadership about accounts requiring lien filings and process as directed.
3. Writeoffs – Document all writeoffs extensively and ensure that all efforts to collect have been expended before requesting a writeoff via the Project Accounting Manager.

• Credit Card Payments – Take incoming requests for AR payment via credit card and process in credit card payments system.

1. Escalation of AP related issues to central AP
2. Collection of required supplier and subcontractor lien waivers
3. Cash Application Assist - Investigate and assist central AR collections with cash application as needed

1. Audit Support – assist the Project Accounting Manager with gathering information for year-end audit contract selections and testing
2. Assist PM team and the Project Accounting Manager with job cost, estimate and projection error identification / correction as needed