Administrative Services Specialist - (Customer Assistance Programs)

Sempra

Screened

Monterey Park, California

Posted 1 month ago

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About the role

Primary Purpose
Manages complex administrative workflows and consolidates information to produce reliable reports, minutes, and documentation. Acts as a liaison among stakeholders to resolve routine issues, strengthen information flow, and support timely decisions.

Duties and Responsibilities

Assists in compiling data for reports, ensuring accuracy and timely submission; formats and proofreads reports for grammatical and typographical errors.
Relays communications (e.g. phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors.
Maintains and organizes physical and electronic records.
Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete.
Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations.
Assists in the setup and preparation of meeting rooms; distributes meeting agendas and take notes during meetings.
Performs other duties as assigned.

Qualifications

Education

Required: High school diploma or equivalent.

Experience

Required: Typically requires 3 years of related experience.

Knowledge, Skills and Abilities

Required: Ability to anticipate downstream impacts of administrative support decisions.
Required: Ability to explain administrative processes to non-administrative partners.
Required: Ability to organize complex information and identify inconsistencies or gaps.
Required: Knowledge of basic compliance, confidentiality, and record-retention requirements.
Required: Knowledge of end-to-end administrative support processes and their organizational impact.
Required: Skill in independently performing a range of administrative support activities with limited supervision.
Required: Skill in resolving non-routine administrative issues using judgment within guidelines.

About this listing

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