Aviation Safety Coordinator

Description

The Safety Coordinator is responsible for administering and maintaining KCAC Aviation’s Safety Management System (SMS) and Environmental Health & Safety (EHS) programs across all departments, including Part 135 Charter, Part 145 Maintenance, Avionics, Line Service, Parts, and administrative functions.

This role promotes a proactive safety culture, supports hazard identification and risk management, and ensures compliance with aviation safety standards, OSHA requirements, and industry best practices. The position serves as the central point of contact for safety-related matters and supports leadership in achieving KCAC’s safety goals.

Principle Duties and Responsibilities

Safety Management System (SMS)

- Administer and maintain KCAC’s SMS program

- Facilitate hazard identification, reporting, and risk management processes

- Receive, review, and evaluate employee hazard reports and recommend mitigation actions

- Monitor SMS performance and prepare safety reports and trend analysis for leadership

- Maintain SMS documentation as a controlled system and ensure accuracy

- Support development of safety goals and objectives for leadership

Environmental Health & Safety (EHS)

- Oversee workplace safety programs in compliance with OSHA and company policies

- Monitor and address facility-related safety concerns (slips, trips, lighting, equipment, etc.)

- Support injury reporting, workers’ compensation coordination, and incident documentation

- Promote safe practices in hangars, ramps, and office environments

Incident Investigation & Risk Mitigation

- Lead or assist in incident and accident investigations

- Identify root causes and contributing factors

- Develop, recommend, and track corrective actions

- Evaluate safety risks and recommend practical mitigation strategies

Safety Data, Reporting & Analysis

- Maintain safety reporting systems and records

- Analyze safety data, trends, and recurring issues

- Provide regular safety performance reports to leadership

- Track corrective actions to completion

Safety Training & Communication

- Coordinate and monitor safety training programs across departments

- Ensure training content remains current and compliant

- Conduct safety meetings, briefings, and communications

- Promote employee participation in safety reporting

Program Development & Compliance

- Maintain and update SMS manuals, procedures, and documentation

- Support Emergency Response Program development and execution

- Coordinate with regulatory agencies, vendors, and insurance carriers

- Monitor industry safety trends and assess impact on KCAC operations

Cross-Department Coordination

- Work closely with Maintenance, Charter, Line Service, Avionics, Parts, and HR

- Serve as a safety resource to managers and employees

- Start and support Safety Committee activities and reporting

Requirements

Qualifications

- Experience in aviation operations, maintenance, or safety programs preferred

- OR experience in EHS / OSHA safety programs

- Familiarity with FAA SMS principles preferred

Skills & Abilities

- Strong communication skills (ability to explain safety issues clearly to non-technical leadership)

- Strong organization and follow-through

- Analytical mindset with ability to identify trends and root causes

- Ability to work independently and across departments

- Ability to handle sensitive information with discretion

Work Environment

- Combination of office and operational environments

- Regular interaction in hangars, ramp areas, and facilities

- Occasional exposure to weather, noise, and aviation operations