Office Operations Supervisor

General Summary

The Office Operations Supervisor supports the day-to-day operations of the corporate office, including office services, employee moves and setups, company events, trade shows, travel coordination, and general administrative needs. This position works closely with internal teams and external vendors to ensure office and event-related needs are handled efficiently, accurately, and on time.

Major Responsibilities

• Coordinates day-to-day office operations and helps ensure the corporate environment is organized, functional, and well maintained.
• Assists with the coordination and execution of company trade shows, events, and meetings, including logistics, materials, vendor coordination, and onsite support.
• Coordinates corporate travel arrangements and assists employees with travel-related needs.
• Coordinates office moves, seating changes, and new employee workspace setups.
• Serves as a point of contact for office equipment, including copiers, printers, and other business machines, and coordinates maintenance and service as needed.
• Supports event planning and execution, including coordinating logistics, supplies, vendors, and budgets.
• Assists with sourcing, ordering, and tracking company promotional items and branded materials.
• Reviews employee expense reports for completeness and accuracy and escalates questions or discrepancies as needed.
• Assists with ordering and tracking printed materials, furniture, office supplies, and other office-related items.
• Maintains accurate records, schedules, and tracking documents related to office operations, events, vendors, and supplies.
• Communicates with vendors and internal teams to follow up on outstanding requests and ensure timely completion of projects.
• Helps identify opportunities to improve office processes and overall employee experience.

Secondary Functions

• Assists with special projects and initiatives as needed.
• Provides general administrative and operational support to the team.
• Performs other duties as required.

Specific Job Skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Detail-oriented with strong follow-up and completion skills.
• Ability to anticipate routine needs, identify issues, and seek appropriate solutions.
• Ability to coordinate multiple projects and responsibilities simultaneously in a fast-paced environment.
• Strong communication and interpersonal skills with the ability to work effectively with employees at all levels of the organization.
• Ability to understand and follow verbal and written instructions and communicate information clearly.
• Comfortable working with vendors and internal partners to coordinate services and resolve routine issues.
• Ability to exercise good judgment and discretion when handling confidential or sensitive information.
• Strong teamwork and collaboration skills.
• Proactive, resourceful, and service-oriented approach to supporting the office and employees.
• Ability to work independently while knowing when to seek direction or escalate issues.
• Proficiency with Microsoft Office, particularly Word and Excel.

Education, Licenses, Certificates, Registrations and/or Experience

• Bachelor’s degree or equivalent experience preferred.
• 1–3 years of experience in office operations, administration, facilities, events, hospitality, or a related field.
• Previous experience coordinating vendors, events, office services, or administrative projects preferred.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Ability to communicate effectively with employees, vendors, and external partners.