Secretary (Office Automation)

Employee will serve as the Executive Secretary (Office Automation) to the Deputy Chief of Staff located at the Tennessee Valley Healthcare System in Murfreesboro, TN.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties will include, but may not be limited to the following: Manages and coordinates the day-to-day office functions for leadership to include scheduling appointments and conferences, coordinating projects and initiatives, and serving as recorders for all committees, boards, and councils. Responds to administrative issues brought to attention of internal and external staff or management officials. Notifies the appropriate management official of the needs for information or recommendations and prepares responses or follow-up to ensure timely response by others. Compiles information requested by leadership and required knowledge of clinical services offer by the agency. Instructs and assists secretaries/administrative personnel in the clinical services and serves as back-up in their absence. Serves as timekeeper. Receives and prioritizes incoming correspondence. Processes outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Edits letters, composes letters and reports, prepares public presentation outlines, and develops replies to inquiries. In the Chief's absence, maintains a file of correspondence and events of which the Chief should know, and upon return, brings such matters to his/her attention. Maintains recurring reports control log and suspense log of ad-hoc reports. Assembles, summarizes, and tabulates statistics and materials from files or other sources and compiles into various reports. Make travel arrangements, including itinerary, lodging, transportation. Anticipates needs for materials or briefings for conferences and meetings and notifies staff member for needed information and organizes such materials. Provides general office supply and equipment support services using established procedures to procure, authorize, control and justify purchases. Perform other duties, as necessary. Work Schedule: Monday-Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Telework: This position may be authorized for telework on an Ad-Hoc basis. Telework eligibility will be discussed during the interview process.

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 PHYSICAL REQUIREMENTS: The work is primarily sedentary. Work requires walking, standing, bending, and carrying light items such as books, files, and papers. No special physical qualifications required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

There is no educational substitution for the specialized experience at this GS-8 grade level. It is not necessary to submit transcript(s). NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.