Inventory Management Specialist

The Western NY VA Healthcare system is currently recruiting for one Inventory Management Specialist for the Buffalo location. This position is located in the Supply Chain Management service of the facility. This position serves as an Inventory Manager in the Commodity Management Division of the Logistics Service in the VA Health Care System responsible for the inventory and management of all expendable supplies and durable medical equipment in the assigned area(s).

Inventory Management and Control: Responsible for the management and control of an assigned class of expendable material; serves as the point of contact for the coordination of material support and resolution of logistic problems; conducts forecasting and quantitative analysis; conducts spot checks; and complies with special requirements for firearms, ammunition, and sensitive equipment. Returns, Recalls, and Reutilization: Implements federal and agency programs for the return and reutilization of medical supplies; coordinates disposal of surplus or excess supplies; makes emergent procurement decisions; and participates in root cause analysis process. Inventory Analysis and Planning: Conducts short, mid, and long-term advanced planning for expendable items and durable medical equipment; analyzes demand history, program requirements, procurement lead-time, and current stock levels to inform purchasing decisions; proactively engages customers to recommend product changes and substitutions for increased supply economy and efficiency. Acquisition and Procurement Support: Develops acquisition strategies and supports standardization initiatives; conducts market research on product pricing and performance; assists customers in creating performance work statements for procurement; independently determines best purchasing and payment methods in accordance with Federal Acquisition Regulation (FAR) and VA Acquisition Regulations (VAAR). Automated Inventory Systems: Utilizes automated inventory management systems (such as General Inventory Package [GIP]) to maintain current inventory data; manages inventory control records; analyzes inventory management reports including due-in, backorder, outdated inventory, and balance reports; assures timely replenishment and expedites urgent requirements. Performance Improvement: Compiles and analyzes performance measures; implements process improvements based on supply chain benchmarks and standardization initiatives; conducts effectiveness and efficiency reviews to maximize supply chain efficiencies. Stakeholder Coordination and Communication: Coordinates with program managers, clinical staff, and acquisition personnel regarding sources of supply and acceptable substitutions; advises and informs stakeholders concerning the management, control, and accountability of expendable items; prepares submissions to obtain approval and/or funding for national level supply contracts. Problem Solving and Issue Resolution: Identifies and rectifies inventory management issues; researches and develops solutions to complex and routine problems; traces sequences of inventory management transactions to resolve questions; formulates improved inventory management procedures and practices. Compliance and Safety: Coordinates rotation of emergency caches to prevent expirations and maintain National Emergency Management stock levels; ensures compliance for consignment inventory; carefully handles specialized items requiring temperature control, sterile processing, or refrigeration. **Performs other related duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday (6:00am - 2:30pm) Virtual: This is not a virtual position. Position Description/PD#: Inventory Management Specialist/PD99823S Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.