Program Funding Specialist

Our vision is that every person has the opportunity to learn, work, and thrive in all aspects of life. 

To achieve our vision, we are committed to dismantling racism and advancing equity, diversity, and inclusion so we can help people reach their fullest potential through our education, job placement, and career pathway services. We do our work with great gratitude for the community donations, purchases, and partnerships that make our mission possible. 

Position Summary:  The Program Funding Specialist is responsible for managing a broad portfolio of billing, purchasing, and program support service functions across multiple Workforce Development funding streams. This role ensures accurate, timely, and compliant billing while also overseeing the distribution and tracking of financial transactions and services (e.g., training-related assistance such as transportation, tools, tuition support, and emergency aid). The position plays a key role in ensuring both fiscal accountability, financial compliance, and participant success.  

Hourly Rate: $27.92 - $30.35 per hour

Essential Duties and Responsibilities: The Program Funding Specialist responsibilities include the following and other duties as assigned: 

Billing & Revenue Cycle Management 

• Prepare, process, and submit invoices to the Finance Department for a variety of funding sources including:  

• Government contracts (federal, state, and local) 

• Grants and reimbursements 

• Fee-for-service and tuition-based programs 

• Track billing schedules, deliverables, and reimbursement timelines and ensure all requirements are met 

• Monitor accounts receivable and follow up on outstanding payments with Finance Department 

• Reconcile billing activity with financial and program data to ensure alignment and compliance. 

Purchasing & Expense Management 

• Process purchase requests, vendor payments, and reimbursements tied to program and participant needs 

• Coordinate and process funds for participant support services, including:  

• Transportation assistance (bus passes, gas cards) 

• Work-related tools, uniforms, and supplies 

• Tuition, testing fees, and training-related expenses 

• Emergency or barrier-reduction support 

• Ensure all support services are distributed in alignment with funder guidelines and eligibility requirements 

• Coordinate with vendors and internal teams to procure goods and services 

• Ensure purchasing complies with organizational policies and funding source requirements 

• Monitor budgets related to support services and programmatic spending 

Compliance & Documentation 

• Ensure all billing, purchasing, and support service activities comply with:  

• Grant and contract requirements 

• Organizational policies and internal controls 

• Federal, state, and local regulations 

• Collaborate with program managers to verify services, participant eligibility, and documentation 

• Maintain accurate and complete documentation of approvals, distributions, participant eligibility, purchases, receipts, and other supporting records to ensure compliance and audit readiness 

• Provide guidance to staff on allowable costs and documentation standards 

• Communicate with funders, vendors, and partners to resolve discrepancies 

Reporting & Analysis 

• Generate reports on billing, receivables, and support service expenditures 

• Track spending trends and identify risks of over- or under-utilization of funds 

• Track participant support spending against contract budgets and funding limits 

• Support budgeting and forecasting for program and participant services 

Systems & Process Improvement 

• Utilize financial systems, case management systems, and tracking tools 

• Improve workflows related to billing, purchasing, and support services 

• Strengthen internal controls and tracking mechanisms for participant assistance 

Qualifications/Basic Job Requirements: 

• Associate's degree in Finance, Accounting, Business, or related field 

• 2+ years of experience in billing, accounts receivable, purchasing, or program support administration 

• Experience managing multiple funding streams or budgets 

• Strong organizational skills, problem solving skills, and high attention to detail 

• Proficiency in Excel, financial systems, and financial modeling skills 

• Demonstrated customer service skills 

• Exceptional analytical, judgment, decision-making and communications skills  

• Superior coaching, leadership and interpersonal skills, including the ability to build understanding and consensus 

• Preferred: 

• Bachelor’s degree in Accounting, Finance, Business, or related field 

• Experience in workforce development, human services, or nonprofit finance 

• Familiarity with WIOA, TANF, BFET, and other public funding sources 

• Experience tracking participant support services or case-based financial assistance 

• Experience with audits, monitoring, and compliance environments   

We Have You Covered! Benefits Offered: 

• Medical, Vision, and Dental (M/V/D) insurance coverage for employees. 

• We provide coverage for you, with a portion of the employee premium paid by Goodwill. 

• Dependent coverage is available, with the cost being the responsibility of the employee  

• Accident & Life insurance options to ensure financial protection.  

• 401(k) Retirement Plan 

• Vacation (1-4 Years: 80 hours annually) 

• 10 paid Holidays annually 

• 8 days prorated sick leave annually 

• Access to Childcare Benefits through Upwards 

• Parental leave covered by sick/vacation hours 

• All employees receive merchandise discounts 

• We strongly believe in promoting from within, and have multiple avenues for career growth 

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.  

Language Skills: Ability to read and interpret hard data and metrics. Ability to write creatively and articulately with an emphasis on tact and diplomacy. Ability to speak effectively before groups of customers or employees of the organization. 

Mathematical Skills: Ability to calculate figures and amounts such as:  addition, subtraction, multiplication, division, percentages, and average. Ability to apply concepts of basic algebra when working on spreadsheets. Ability to create and manage departmental budget. 

Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office products, specifically Word, Excel, and PowerPoint.  

Other Skills and Abilities: Comprehensive understanding of all aspects of the Program Funding Specialist 

Certificates, Licenses, Registrations: Washington State Driver’s License required 

Other Qualifications: Self-motivated; resourceful, creative; high integrity; problem solver; looks to resolve issues; positive can-do approach; and ability to build effective working relationships. 

Physical Demands: While performing the duties of this job, the employee is regularly required to sit, talk, hear and type. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. 

Work Environment: The noise level in the work environment is usually moderate. 

Employees must be able to perform the essential functions of this position with or without reasonable accommodation.   

Goodwill gladly considers requests for accommodation and, if the requested accommodation is reasonable, will make such reasonable accommodations as will enable an otherwise qualified person with a disability to perform the essential functions of this position. 

At Goodwill we are committed to creating and sustaining a culture of equity, diversity and inclusion. We embrace our employees' differences, and believe in meeting the members of our workforce and their communities where they are. Since our doors first opened in 1921, we have been changing lives by offering a hand up, not a hand out. We invite you to join us for our next 100 years of service to our neighbors. 

Our Mission is to help people reach their fullest potential through individual education, job placement and career pathway services made possible by community donations, purchases and partnerships. 

At Goodwill, we welcome people with diverse backgrounds, including persons with disabilities or other disadvantages. In fact, a substantial portion of our employees have a disability and/or economic disadvantage and we strongly encourage such persons to apply. 

This organization participates in E-Verify. E-Verify is a service that verifies authorization to work in the U.S. through the U.S. Department of Homeland Security (DHS) and the U.S. Department of Social Security (SSA). For further information on E-Verify contact DHS at 1-888-464-4218.