Administrative Officer

The Administrative Officer is responsible for the overall administrative, logistic, operations, e.g. safety systems, public affairs, etc. direction of this facility. The position demands a high level of administrative expertise across a broad spectrum to meet the managerial requirements of this clinic.

The position demands a high level of administrative expertise across a broad spectrum to meet the managerial requirements of this clinic. The incumbent manages all administrative and logistic functions and collaborates with the Chief Medical Officer (CMO), who functions as the chief clinician and director of medical and education programs within the clinic, in providing day to day direction and oversight of clinic operations along with reporting directly to the executive leadership with recommendations for improvement, deficiencies within the clinic/administrative areas, planning, etc. Provides overall administrative and clerical direction of the facility. Manages all administrative functions and collaborates with the Chief Medical Officer in providing day-to-day direction and oversight of clinic operations. Coordinates daily operations of services necessary to provide a continuum of care for Veterans. Tracks, monitors, evaluates, develops and implements action plans to ensure achievement of VA standards for clinic performance measures. Conducts management studies and projects for VATVCBHCS management such as efficiency reviews and participation on Boards of Inquiry. Maintains information re: equipment needs/ priorities within the clinic, such as updating equipment priority database and Consolidated Memorandum of Receipts. Serves as Contracting Officer's Representative (COR) for applicable clinic contracts, monitoring performance and addressing discrepancies. Manages time/attendance, serves as EEO Coordinator for the clinic, and enhances overall employee morale. Assures recruitment/retention of qualified candidates, coordinating timely recruitment and credentialing/privileging of clinical/professional staff. Acts as the Total Quality Improvement "Coordinator" in the clinic's pursuit of excellence in the delivery of health care services, is liaison with area VSOs. Coordinates internal/external reviews (i.e. OIG), ensures readiness, updating/revising manuals/policies, and ensuring records are appropriately maintained. Directs a full range of administrative activities such as budget/planning, human resources, equipment/supplies, security, safety, and patient/public relations. Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m. Telework: Ad-hoc Available Virtual: This is not a virtual/remote position. Position Description/PD#: Administrative Officer / PD00378A Relocation/Recruitment Incentives: Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. If your school has changed names, or is no longer in existence, you must provide this information in your application. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.