Time & Leave Clerk

This position is located at the Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 5, Health Services Area (HSA) 5.2 and serves VA Northern California Health Care System (VANCHCS). VANCHCS is the 8th largest VA Health Care System in the country serving VISN 5. The VANCHCS is a Level 1a complexity healthcare system and ranks among a complex system in the Veterans Affairs serving VISN 5, HSA 5.2.

This position is located at the Department of Veterans Affairs Northern California Health Care System (VANCHCS) in the Nursing Service located at the VA Mather Medical Center. Nursing Service has over six hundred full-time equivalent staff and is responsible for the provision of direct patient nursing care for the health care system. The incumbent reports directly to the Administrative Officer in the administrative team for the service. Provides timekeeping and general clerical support for employees in Nursing Service. Performs all aspects of timekeeping for over 250 employees assigned to Nursing Service at the Sacramento VA Medical Center. Performs work of a general office support nature that encompasses a variety of different duties and responsibilities in support of Nursing Service. Performs administrative and/or clerical procedures to support a variety of office functions in support of Nursing Service. This includes ordering office supplies, processing delegation of authority (DOA) forms, and data validation. Duties include, but are not limited to: Responds to numerous employee and facility inquiries daily. Utilizes judgment and understanding of Timekeeping procedures to prioritize and complete work. Coordinates with units/clinics daily to annotate scheduling changes, collect overtime/comp-time earned slips and leave reports. Teaches and trains employees how to utilize timekeeping software. Utilizes timekeeping software, enters employee work tours, leave, and premium pays following all applicable rules and regulations. Incumbent provides guidance to managers, supervisors and staff in all timekeeping matters citing appropriate regulatory/policy information. Prepares tracking system and logs hours reported such as overtime pay, compensatory pay, premium pay and other special pay determinations. Operates as a subject matter expert on facilities timekeeping system, able to efficiently navigate and complete required tasks and guide others in doing the same. Utilize a range of software applications (i.e., Word, Excel, Outlook, etc.) to prepare correspondence. Utilize a range of office equipment (i.e., copier, fax, telephone, etc.). Preferred Experience: One year of timekeeping experience. Work Schedule: Monday - Friday, 08:00am - 04:30pm Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD00078O

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work may require some physical effort such as standing, walking, bending, or sitting. There are no special physical demands. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.