Accounting Assistant I - Financial Services Department (Temp)

Department: Financial Services Assistant 

Status: Non-Exempt. Full Time

POSITION SUMMARY

Performs various accounting duties related to accurately processing accounts payable and/or receivable for the Catholic Cemeteries, Archdiocese of Los Angels.

ESSENTIAL FUNCTIONS

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

· Prepares and processes purchase orders.

· Sets up and maintains vendor and related files; files and retrieves documents as necessary.

· Follows up on questions and concerns with vendors; sends copies of canceled checks as requested.

· Codes accounts payable; assigns vendor number; obtains proper approvals and checks math for accuracy.

· Ensures accuracy and proper authorization in processing invoices and payments.

· Receives and counts cash payments; collects and processes daily deposits; identifies proper account classification and enters deposit information into computer; verifies amount with deposit slips.

· Researches and resolves routine problems related to accounts payable and/or receivable.

· Performs other various clerical accounting duties including gathering and calculating routine account data; opening, stamp dating and disturbing mail and typing routine correspondence.

· Answers telephones and responds appropriately to questions pertaining to contacts and payments.

· Maintains inventory contracts.

· Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically

• High School Diploma
• One Year of college in accounting or related field.

Knowledge, Skills, and Abilities

Knowledge of:

• Principles and practices of bookkeeping and accounting.
• Modern office methods and procedures.
• Computer operation and standard office equipment.

Skill in:

• Analyzing accounts, accounting methods, forms, and techniques.
• Bookkeeping procedures.

Ability to:

• Relate to patron and families with empathy and compassion.
• Communicate effectively in written and oral form.
• Develop and maintain effective working relationships.
• Operate computer, adding machine and calculator.

Physical and Environmental Requirements

• Occasionally lift up to 20 pounds.
• Filing and retrieving documents from 4-drawers cabinets 5-feet high. Must reach the shoulder above drawers or crouch to reach lower drawers.
• Sit for sustained periods of time on a daily basis.
• Perform tasks requiring intermittent walking, bending, stooping, reaching above at or below shoulder level, twisting, grasping, pushing, or pulling.
• Sustain frequent movement of the fingers, wrists, hands, and arms