Purchasing and Inventory Coordinator

The Purchasing & Inventory Coordinator is responsible for executing procurement and inventory support activities required to maintain uninterrupted mill operations. This position manages purchase order creation, vendor communications, RFQs, delivery tracking, inventory reporting, and purchasing administration while supporting cost control and inventory optimization initiatives.

SCOPE

Acts as the primary day-to-day coordinator between vendors, contractors, accounting personnel, maintenance, operations, and storeroom personnel. Responsible for timely procurement of materials, delivery management, vendor communication, and purchasing system accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Create and process purchase orders.
• Enter and maintain purchase orders within SAP and iMaint.
• Process MRO purchase requests.
• Process miscellaneous purchasing requests.
• Review rebuilt versus new equipment cost comparisons.
• Obtain supplier quotations.
• Prepare RFQs and bid packages.
• Review vendor lead times and pricing.
• Evaluate supplier quote competitiveness.
• Communicate approved purchase orders to vendors.
• Coordinate machine roll delivery schedules.
• Track purchase order delivery performance.
• Monitor open purchase orders.
• Track overdue and past-due purchase orders.
• Expedite delayed shipments.
• Resolve delivery issues and supplier concerns.
• Communicate with freight carriers and shipping companies.
• Support budget management through purchasing controls.
• Maintain vendor delivery records.
• Assist with work order parts usage reviews.
• Assist accounting with invoice discrepancies.
• Coordinate food orders and special event purchasing.
• Coordinate parts pickup activities.
• Identify obsolete inventory opportunities.
• Collect and maintain vendor onboarding documentation.
• Assist with inventory analysis and purchasing reports.
• Support spend analysis and procurement reporting.
• Audit vendor-managed inventory programs.
• Provide receiving support during staffing shortages.
• Coordinate contractor orientation requirements.

EDUCATION AND EXPERIENCE

• Associate or bachelor's degree preferred.
• Three years purchasing, inventory, procurement, manufacturing, or supply chain experience preferred.
• Manufacturing purchasing experience preferred.
• SAP and iMaint experience preferred.

PERFORMANCE MEASUREMENTS

• Purchase order accuracy
• RFQ completion
• On-time delivery performance
• Invoice discrepancy resolution
• Vendor responsiveness
• Reporting accuracy
• Cost control support

Note: This role requires the ability to work in a loud industrial environment, stand/walk for extended periods, and lift up to 50 lbs.

Why Join Our Team?

We value our employees and offer a comprehensive compensation and benefits package designed to support your well-being and career growth.

• Lucrative Incentive Plan: Earn up to 100% of one month's base salary every quarter through our mill incentive program!
• Paid Holidays & Vacation
• Company Provided Uniforms
• Annual Safety Allowances for Boots ($300) & Glasses ($250)
• Excellent Benefits Package:
• Medical (HSA Plan), Dental, and Vision Plans
• 401K Plan with Company Match
• 100% Tuition Reimbursement to fuel your continued education
• Healthy Lifestyle Programs
• Earn up to $1200 for you HSA annually
• Reimbursement of $500 per year towards gym memberships or other qualifying expenses
• Child Bearing/Parental Leave
• Supplemental Life, Spouse, and Child Life Insurance plans
• Short Term & Long Term Disability Plans
• Legal and Travel Assistance Plans
• EAP/Home Auto Insurance Plans
• Wireless/Auto/Discount Plans
• Career Growth: We are committed to your professional development with practical application training that may include travel to other Pratt Paper Mills and ongoing educational certificate programs.

Unpack your Career

We innovate to create packaging solutions that protect and deliver the products people need.

It’s what we do.
Doing it in a sustainable, responsible way. 

That’s who we are.
Our entrepreneurial spirit and focus on doing the right thing has always guided us, and we’re seeking visionaries and innovators to design, manufacture, sell, and transport our packaging at Pratt Industries.

Feel what it’s like to make a lasting contribution to the environment, and build a future with the Pratt team.

Sustainable careers start here

Pratt Industries is America’s 5th largest corrugated packaging company and the world’s largest, privately-held producer of 100% recycled containerboard, with more than 9000 highly-skilled, green-collar employees dedicated to the environment and sustainability. Pratt Industries was founded in the USA more than 30 years ago and, since then, has shown dramatic growth with sophisticated manufacturing facilities in more than 27 states. The company operates several of the most modern, cost effective paper mills in the country, as well as a series of sheet and box plants strategically placed throughout the United States offering a wide range of creative packaging solutions. Pratt Industries is committed to recycling and the environment by harvesting the urban forest.