Project Assistant - Technology / AI Solutions

Provides project coordination and administrative support to technology project managers and delivery teams to help ensure initiatives are organized, documented, and progressing as planned. Key responsibilities include coordinating meetings, maintaining project artifacts and repositories, tracking milestones and action items, preparing basic status updates, and facilitating communication and follow-up across technical and business stakeholders.

 

Provide administrative support by organizing meetings, managing correspondence, and maintaining project documentation.

Assist in the planning and execution of projects, including preparing schedules, and timelines.

Track project progress and report updates or issues to the project manager.

Coordinate with team members and stakeholders to ensure tasks are completed on schedule.

Assists users with technology deployments and enhancements or issue resolution.

Function as a liaison between the project manager and team members to facilitate clear communication.

Monitor and ensure compliance with security and quality standards and project requirements.

Identify and address potential risks or issues that may impact project timelines.

Provide suggestions for process improvements to enhance productivity and efficiency.

Associate's degree (A. A.) or equivalent from two-year college or technical school in computer science or a related discipline; two years related experience and/or training; or equivalent combination of education and experience. Strong organization, prioritization, and follow-through skills; ability to manage multiple tasks and deadlines. Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams) and comfort maintaining information in SharePoint or similar document repositories. Working knowledge of basic project coordination concepts (meeting minutes, action item tracking, timelines, and status reporting). Excellent written and verbal communication skills; ability to work effectively with technical and non-technical stakeholders. High level of accuracy and attention to detail; ability to manage sensitive and confidential information appropriately. Familiarity with project tracking and collaboration tools (e.g., Microsoft Excel or Project, Smartsheet, Jira, ServiceNow, or similar).