Contract Specialist III

The Department of Developmental Services (DDS) is seeking a motivated and experienced Contract Specialist III (CS III) to work in the Northeast Regional Office in the Contracts Unit.  The CS III will ensure compliance with all statutes, regulations, rules, and policies. 

This position will have continuous communication and physical meetings on a regular basis with the Contract Supervisor, Contract Manager and Area Director or designee, Assistant Director and/or other Area Office Staff involved in the contracting/engagement process to review the status of engagement allocations, Purchase of Services (POS) plan, and provider spending to ensure that all have knowledge of accurate fiscal data.

Responsibilities: 

• Participate in the process of developing unit allocations for the new fiscal year with the Area Director and the provider.
• Review contract documents for accuracy and thoroughness and ensure proper documentation is attached.
• Prepare and review the Input sheet using the information from the Service Summary Form or Contract Form to input the contract information into MMARS
• Work with Area Director on updating ALTR site information for amendments and at the beginning of the fiscal year
• Input updated information from the ALTR worksheet into ICMS and send provider the reports which will establish the Service Summary Form.
• Ensure contracts in MMARS have been filtered into the EIM process if not work with Billing Dept on any issues.
• Maintain ICMS database making sure all contracts are entered and accurate.
• Ensure billing is done on a timely basis and confirm balances and funds to cover billing are adequate.
• Reconcile Area POS tracking by running reports from FMIS and cross reference with MMARS
• Run Authorization reports in FMIS to make sure information is accurate and the amendment will be processed or not. 
• Clean up authorizations that will not be used in the fiscal year
• Assist Providers with any questions regarding funding, payments, etc .
• Monitor utilization throughout the year using the various reports from EIM-Warehouse-FMIS
• Communicate with Area Director on a regular basis and set up monthly meetings to ensure the Area budget is on track.
• Verify all contracts (especially new contracts) are uploaded to EIM and adjust accordingly (new rates start date-check billing-current/prior-adjust mapping rules update percentages%)
• Determine throughout the year billing discrepancies between MMARS and EIM
• Assist New Providers with EIM Training when necessary
• Process manual payments in MMARS when necessary

Qualifications Required at Hire:                              

• Knowledge of basic accounting principles / practices and business contracts terminology, codes, symbols, and standard abbreviations.
• Capability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Ability to read, interpret, and analyze documents such as contracts, leases, etc. and the determine applicability of contract data, and draw conclusions by make appropriate recommendations.
• Exercise sound judgement and discretion in handling confidential information.
• Communicate effectively in oral and written expression and accurately records information provided and prepares general written reports.

Schedule:

Full-time 37.5 Hours
Monday – Friday: 8:00 a.m. – 4:00 p.m.
Days Off: Saturday/Sunday 

About the Department of Developmental Services: 

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit: www.mass.gov/dds 

 

Pre-Hire Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Commission for the Protection of Persons with Disabilities (CPPD) Abuse Registry Search: https:cppdmass.gov
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.  http://www.mass.gov/hhs/cori 
• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https://www.mass.gov/lists/dds-fingerprint-background-checks

​​​​​​​ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

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