Supervisory Medical Records Technician (ROI)

The Oklahoma City VA Medical Center, Health Information Management section, is currently recruiting for one (1) Supervisory Medical Records Technician (ROI) in Oklahoma City, OK. This assignment performs supervision, administrative management, and direction of release of information (ROI) staff, which includes GS-7 MRT (ROI-Legal), and lead MRT (ROI) positions.

*Complete all application requirements detailed in the "Required Documents" section of this announcement.* Major Duties and Responsibilities: Reviews and processes requests for patient protected health information (PHI). Responsible for daily operation of the Scanning Unit with the responsibility of resolving daily problems timely and accurately, assigning work and conducting quality audits Serves as supervisor and technical expert for the Release of Information Unit and Scanning Unit. Provided guidance and suggestions to the Chief, HIM and Assistant, Chief HIM regarding staffing needs and shortages within the ROI and Scanning Unit. Provides guidance and technical direction necessary for accomplishing the work on the unit or team. Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees. Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee. Ascertains problems encountered and takes corrective actions. Develops performance standards and conducts performance evaluations. Develops and conducts competency assessments. Interviews new employees, recommends selection, and carries out training and development assignments, awards or disciplinary action. Prepares formal requests and recommendations for promotions, reassignments, other status changes, or recognition of outstanding performance of assigned employees. Prepares and submits functional statements for new positions, clarification, or updates. Keeps employees informed of management goals and objectives and higher levels supervisors informed of employee participation and concerns. Ensures that release of information activities related to the development, implementation, maintenance of and adherence to privacy policies and procedures are performed and coordinated in compliance with applicable federal laws and regulations including the Privacy Act of 1974, the Freedom of Information Act (FOIA), the Healthcare Insurance Portability and Accountability Act (HIPPA) and Automated Medical Information Exchange (AMIE). Monitors workload and production of staff, taking action where necessary to meet deadlines, monitors/evaluate performance and ensures accuracy of work completed. Other duties as assigned. Work Schedule: Monday - Friday; 8:00 a.m. to 4:30 p.m. Telework: Not Available. Virtual: This is not a virtual position. Functional Statement #: 553770 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Must pass pre-employment physical examination / evaluation. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.