Civil/Magistrate Warrants Clerk

GENERAL SUMMARY: The purpose of this classification is to process, track and issue warrants and perform related administrative functions for the Civil and Magistrate Courts.

KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS:

• Act as a judicial officer: serves and assists as clerk for various courtroom proceedings; conducts probable cause hearings; reviews applications; takes sworn statements; determines sufficiency to issue arrest warrant; and maintains related documentation and files.
• Receives, reviews, prepares and/or processes department documents such as felony and misdemeanor criminal warrants, civil orders, or other department documentation: verifies, completes and/or codes required information; enters and updates information into department databases; creates new spreadsheets/files; and purges old data as appropriate; makes copies and distributes as appropriate; maintains copies in department manual files.
• Performs customer service functions: answers telephones; provides assistance, requested documents and information regarding criminal histories, warrant types, status and processing, court procedures, fees, etc.; takes and relays messages and/or directs calls to appropriate personnel; and returns calls as necessary.
• Performs general clerical tasks: copies and distributes correspondence, memoranda, reports and other related 
• Operates Georgia Crime Information Center (GCIC) and other computer systems to enter, identify, retrieve, and/or update criminal information: enters, obtains, validates and provides warrants, criminal history or other information as requested; initiates/retrieves computerized messages to/from national and state agencies; deletes recalled warrants or expunges warrants per established procedures.
• Accepts payments and records receipt of same; balances cash drawer; prepares deposit; and forwards reports and monies as appropriate.
• Perform other duties of a similar nature or level.

Education: High school diploma or GED is required

Experience: Two (2) years of experience providing customer service administrative support in a court system, law enforcement, or corrections agency; or any equivalent training in the criminal justice system

Licensing/Certification: 

• Must be or qualify to become a certified Georgia Crime Information Center (GCIC) and National Crime Information Center (NCIC) Operator and maintain certifications.
• **Due to required certifications, candidates with felony convictions are ineligible to be hired as a Warrants Clerk**

PERFORMANCE APTITUDES:

• Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
• Equipment: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and
• Math: Requires the ability to perform addition, subtraction, multiplication, and division. May include counting, recording of counts, and basic measuring.
• Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
• Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
• Sensory Requirements: Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. Potential exposure to confrontational situations.