Administrative Services Coordinator II

Sempra

Screened

San Diego, California

Posted 1 week ago

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About the role

Primary Purpose
Coordinates day‑to‑day administrative activities across a team, ensuring calendars, mail, supplies, and meeting logistics run efficiently. Applies established processes and identifies small, practical improvements that reduce delays and enhance service consistency.

Duties and Responsibilities

Coordinates a range of administrative activities, ensuring efficient office operations; assists in the preparation and distribution of office communications.
Opens, sorts, and routes incoming mail; ensures outgoing mail and packages are prepared and dispatched correctly.
Coordinates the receipt, storage, and issuance of stationery and office supplies; conducts periodic inventories and reorders items as required.
Serves as primary point of contact for facilities-related issues; logs maintenance, cleaning, and office services requests and follows up on completion.
Organizes special mailings, ensuring accuracy and timely distribution; maintains and updates mailing lists regularly.
Observes office production processes and suggests improvements to enhance workflow.
Performs other duties as assigned.

Required Qualifications

Education

High school diploma or equivalent.

Experience

Typically requires 1 year of related experience.

Knowledge, Skills and Abilities

Administrative Support - Providing assistance to the department in fulfilling its administrative responsibilities.
Data Entry - The process of entering data into a computerized database or spreadsheet.
Record Keeping and Documentation - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
Call Management - The processes and systems businesses and organizations use to handle incoming calls.
Word Processing - The process of creating and editing documents on a computer.
Guest Service Management - Coordinating all aspects of a guest's experience, from reservations to check-in to special requests.
Schedule Management - Establishes policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.
Report Drafting - Creating and writing various types of documents, such as policies, reports, manuals, and memos, organizing and presenting information in a clear and concise manner, ensuring accuracy and compliance with relevant guidelines and regulations.
Event Planning - The organization of all of the activities that surround an event.
Research - Investigates and studies materials and sources in order to establish facts and reach new conclusions.

About this listing

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