Administrative Specialist

This position is located within the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), VA Mid-Atlantic Health Care Network (VISN 6), Richmond VA Medical Center (VAMC), under the Health Administration Service Line, at the Fredericksburg VA Clinic. This position reports to reports to the Assistant Chief of Health Administration Service.

The primary duties of this position is to function as the administrative process and policy expert for Health Administration Service at Fredericksburg VA Health Care Center. The Administrative Specialist serves to enhance patient care access, quality of care, and satisfaction. Duties included but not limited to the following: Serves as the Human Resources Subject Matter Expert and liaison on behalf of Health Administration Service at the Fredericksburg VA Health Care Center. Performs duties and functions as a liaison with the Human Resources department related to VHA's efforts to recruit and retain highly qualified professionals and support staff. The position has delegated responsibility and authority to oversee the overall communication for Human Resources processes in Diagnostic Imaging for Fredericksburg. Facilitates planning, direction, and timely execution of policy, training, education, recruitment, evaluation, and/or data and surveillance projects/programs pertaining to Human Resources Activities. Serves as an additional ADPAC for Health Administration Service at Fredericksburg VA Health Care Center with responsibility for the management of the computer applications designed specifically for automation of the Section. Serves as a Veterans Affairs Time and Attendance System (VATAS) timekeeper; Personal Identity Verification (PIV) sponsor; Talent Management System (TMS) Administrator, and key requester for the assigned Outpatient Administrative Support, Central Registration Unit, and Health Information Management sections at the Fredericksburg VA Health Care Center. Assists in the planning, review, and reporting of data/statistical results of program/project studies, performs analysis of the data, and generates a variety of reports, coordinates incoming data from a variety of sources, reviews documents and reports for omissions and inconsistencies, and ensures data entry is complete and accurate. Provides guidance to the Health Administration staff at Fredericksburg VA Clinic on policies, budget, operations, programs, and procedures in collaboration with the Administrative Officer. Performs word processing functions to produce memorandums, correspondence, and minutes of meetings. Participates in developing the annual budget formulation and the execution process. The duty of the Contracting Officer Representative (COR) is to ensure that the government receives all that it has bargained for. A COR must be appointed for Architecture and Engineer, construction, hazmat contracts exceeding $25,000, all healthcare contracts for services, and multi-year service contracts. The Contracting Officer (CO) must delegate authority to the COR Page 3 of 7 through an official delegation of authority letter which outlines the responsibilities and duties of the COR. The CO must conduct quarterly meetings with the COR to review mandatory reporting requirements, conduct Fiscal audits, review potential adjustments and funding justifications. CORs are subject to and must comply with all aspects of procurement integrity regulations related to disseminating contract information. Requests outside of the contacts listed should be referred to the Contracting Officer. The COR may represent the Program Office as the responsible party for developing procurement packages. CORs are the delegated business liaisons for the contract with other required personnel on station. CORs are required to be available to meet with and provide relevant contract information to station leadership in all phases of the acquisition process, from planning to administration to close out. Upon expiration of the contract, the electronic files shall be forwarded to the Contracting Officer. Training Documentation: The COR is responsible for completing the training for FAC-COR certification, VHA supplemental training, and any additional training based on the complexity of the contracts they administer. Copies of training documentation must be submitted to the assigned CO and the Facility COR Manager. A copy of current training and FAC-COR certification must be retained in each COR contract file. Performs other duties as assigned. Work Schedule: Monday-Friday 8:00 am - 4:30 pm Compressed/Flexible: AD-HOC Virtual: This is not a virtual position. Position Description/PD#: Administrative Specialist/PD50271A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.