Assistant Manager, Facilities

Responsibilities

POSITION SUMMARY

This position is responsible for the administration of regulatory affairs, contracts, leasing, possible purchasing, security, cleaning services and special projects. 

Primary Duties, Responsibilitites or Activities Required by the Job

Facilities:

• Prepare, maintain, analyze, negotiate, and revise facilities-related contracts.  

• May oversee performance of minor repairs, overhauls and preventive maintenance on All Building equipment and systems. 

• Coordinate surveys, certifications, and accreditations. 

• Assist with project management for ongoing departmental priorities. 

• May fill in for Maintenance person as needed. 

• Schedule and manage facilities maintenance support for all sites, while providing ongoing assessment of building operations and improvement of performance and productivity of facilities and Building Operations staff. 

• Directs and coordinates crews in scheduling, organizing, and completing projects, including outside contractors. 

• Collaborates closely with project stakeholders and other department leaders to ensure that the work planned and completed by Facilities meets user’s needs.  

• Assists Regional Director with construction projects, renovations, and improvement projects through the design, construction, and post-construction phases as required. 

• Gathers and evaluates bid proposals, procures project equipment and materials, and schedules work in collaboration with Regional Director. 

• Collaborate with Leadership on NYBC-wide facilities’ programs as needed. 

• Consult with internal customers to ensure efficiency in facilities operations as it relates to facilities usage. 

• Acts as a technical advisor for mechanical, electrical, plumbing and refrigeration support. 

Management Duties 

• Works closely with the Director to continually employ best practices and identify opportunities to streamline project and operations processes. 

• Achieves financial objectives by monitoring budgets, scheduling expenditures. 

• Maintain professional communications and interact effectively with employees, tenants, landlords, building officials, vendors, contractors, and other outside personnel. 

• Conduct job activities to ensure compliance with applicable state and federal regulations, FDA and AABB guidelines, and internal Blood Center policies and procedures. 

• Participate in problem-solving procedural and policy related issues with business unit directors and HR. 

• Manages, trains, mentors, and develops assigned staff. 

• Assist in administering budgets and complex projects related to security, work order systems, invoices and electronic requisitions, payroll, quality and regulatory affairs and inventory and supplies. 

• Oversee quality/regulatory compliance. 

• Evaluate equipment and systems for repairs or replacement, and advise the Regional, Director of Facilities. 

• Maintain legible, accurate and complete documentation for all maintenance work. 

• Must be able to confidently read and write in English. 

• Must have and maintain a valid driver’s license. 

• Will need to perform administrative tasks 

Other Secondary Functions

• Participate in the Facilities department’s on-call rotation as needed.  Adjust own working hours to suit the operational needs of the Facilities department. 

• Assist with snow removal and outdoor landscaping assignments when needed. 

• Furniture removal and relocation as needed. 

• Complete special projects and other duties as assigned by the Regional, Director 

• Serve on Safety committee. 

• Prepares various reports. 

• Work on special projects as needed. 

Qualifications

Required Minimum Education & Experience

Education: 

• High School Diploma or equivalent.  

Related Experience:  

• Minimum of 4 years' experience in a facilities Management role. 

• Experience deciphering technical documentation and instructions, cut-sheets, diagrams and floor plans.  

• Construction Project Management experience.  

• Building Controls and Mechanical Engineering Experience and Expertise.  

• Building systems management experience including controls, automation, HVAC, and security. 

Any combination of education, training, and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job. 

Preferred Qualifications

Education: 

• Bachelor’s Degree Facilities Management or Certification preferred. 

• Associate degree is preferred. 

Related Experience:  

• Licensed Engineer or Architect preferred. 

Required Licenses /  Certification

Valid Driver's License

Required Knowledge, Skills & Abilities

Knowledge: 

• Expert knowledge in the multiple areas of facilities management. 

• Knowledge of a variety of software applications (Microsoft Office Suite).  

• Knowledge of Project Management. 

• Work with detailed diagrams, plans and drawings, including Revu software and other resources to design the systems required for the project.  

Skills: 

• Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds. 

• Attention to detail in all work processes. 

• Forward planning and strategic thinking. 

Abilities: 

• Ability to create and generate budgets in a variety of formats. 

• Ability to be responsive and available to management to address issues and concerns as they arise. 

• Ability to communicate clearly, both in writing and verbally, to others in one-on-one. 

• Ability to interact with customers one to one or in large groups. 

• Excellent oral, written and presentation skills.  
• Ability to Mentor staff.  

Overview

Founded in 1958, Community Blood Center (CBC) has served Kansas and Missouri for more than 65 years, delivering more than 150,000 lifesaving blood products annually to 70+ hospitals, EMS and healthcare partners. CBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment, and cure of bloodborne and blood-related diseases. CBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit savealifenow.org. Connect with us on Facebook, X, Instagram, and LinkedIn.