Secretary (OA)

The position serves as the Executive Secretary to the Office of the Deputy Medical Center Director (DMCD) and is the principal clerical and administrative support duties concerning administrative policies and procedures for the DMCD and advises service line secretaries/administrative officers on related issues

Performs coordinating and supportive responsibilities to ensure effective functioning of clerical processes that directly support the Deputy Medical Center Director Coordinate and collaborate with service lines under DMCD and ensures activities such as Safety, Correspondence, Congressional Response, Action Items, and related requirements are executed timely and professionally Develops recurring schedules for activities specific to the DMCD Coordinate office coverage during staff meetings, staff trainings, and office programs Maintains current knowledge of Medical Center, VISN, VACO policies, procedures and directives to answer questions from clerical and administrative support staff and provides expert advice on administrative matters based upon VA and local policies and procedures Responsible for the management of day to day administrative activities for the Office of DMCD Responsible for correspondence preparation, and appropriate administrative functions and advise administrative staff of all services under DMCD Organize annual training and learning sessions encompassing all DMCD Administrative Assistants and Secretaries Coordinate documents requiring DMCD signature Receive and screen correspondence, mail and electronic mail prior to distribution for suspense dates and establish controls for the DMCD to ensure all VISN and VACO mandated deadlines are met Work Schedule: Monday- Friday, 7:30am-4:00pm (subject to change based on agency needs) Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD04198-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work required of the position. However, there may be some walking, standing, bending, carrying light items such as books, papers or files and unloading supplies such as computer paper. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.