Supervisory Administrative Officer

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Office of Facilities Management and Reliability (OFMR), Under Secretary for Finance and Administration at the Smithsonian Institution (SI). Central Administrative Team, Museum Support Service Division (MSSD).

The Supervisory Administrative Officer is responsible for directing the administrative staff assignments and upholding operational standards. In this position, you will: Support the formulation, execution, and monitoring of federal and trust budgets by providing analytical, technical, and administrative expertise across all phases of the budget cycle. Provide procurement support as a purchaser, ensuring all acquisition actions remain within established authority and comply with Smithsonian policies. Serve as the primary liaison with the OHR and FM Personnel Management Division, coordinating personnel actions and addressing staffing needs. Exercise supervisory responsibility over assigned staff, including planning and organizing work to be accomplished, setting and adjusting short-term priorities, and preparing schedules for timely completion. Conduct research on administrative and operational issues, evaluate policy implications, and prepare well supported recommendations within established guidelines. Provide guidance on both technical and administrative matters. Prepare high-quality correspondence, briefing materials, decision papers, and status reports for senior leadership, ensuring materials are accurate, timely, and aligned with organizational priorities.

Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

There is no education substitution at this level.