Financial Accounts Technician

The incumbent serves as the financial technician for the Vocational Rehabilitation Program (VRP) under Mental Health Service and is responsible for the accurate accounting for all control points for the program. This position requires a close working relationship with the Chief Financial Officer (CFO) or designee.

Duties to include but not limited to: Performs financial technician duties supporting the Vocational Rehabilitation Program (VRP), including accounting, payroll, billing, payment processing, fund control, and financial recordkeeping activities. Processes payroll for veterans participating in the Compensated Work Therapy (CWT) Program and other VRP components by entering, coding, verifying, and maintaining payroll information in an automated payroll system. Reviews payroll actions for accuracy, completeness, internal consistency, and compliance with applicable pay regulations, policies, procedures, and compensation requirements, including overtime, holiday, and special pay rates. Computes and prepares out-of-system payroll payments and maintains payroll records and related reports to ensure accurate and timely submission. Responds to veterans' written and verbal inquiries regarding payroll and payment issues and researches discrepancies to determine appropriate corrective action. Examines invoices, claims, and other requests for payment to verify accuracy, adequate supporting documentation, required certifications, regulatory compliance, contract provisions, pricing agreements, and proper authorization. Determines the appropriate appropriation and fund control point for expenditures and ensures payments are made only when authorized and sufficient funds are available. Coordinates with vendors, receiving personnel, and other appropriate parties to identify, research, and resolve discrepancies involving invoices, payments, obligations, and supporting documentation. Performs fiscal support activities involving the processing of receiving and disbursing documents, maintenance of financial data, vendor payment inquiries, and establishment of internal financial controls. Monitors available funds and assists in ensuring sufficient funding is available to support day-to-day financial transactions and VRP activities. Establishes and maintains veterans' direct deposit accounts with designated financial institutions and ensures related information is processed accurately. Examines, verifies, classifies, and maintains financial accounts and accounting data, including determining appropriate general ledger, journal, subsidiary account, debit, and credit entries. Reviews purchase orders, contracts, travel orders, bills of lading, and other financial documents to verify authorization, proper appropriation, account coding, and availability of funds. Records and maintains obligations against appropriated and non-appropriated funds and Fund Control Points and liquidates obligations upon notification that goods or services have been received. Prepares vendor invoices and other fiscal documents for payment and verifies amounts against original obligation documents; researches and follows up on discrepancies with vendors and receiving offices. Maintains accounting records and supporting documentation for multiple VRP program components and performs reconciliation and corrective actions when accounting discrepancies or errors are identified. Serves as timekeeper for the Vocational Rehabilitation Program and provides backup timekeeping support for Mental Health Service. Serves as a point of contact for vendors, VA employees, patients, family members, visitors, and representatives of community, state, and federal agencies to obtain, provide, and clarify financial or program-related information. Performs administrative and clerical support functions, including maintaining procedures manuals and memoranda, monitoring changes to applicable policies and regulations, preparing reports, and prioritizing workload to meet established deadlines. Provides courteous and timely customer service to veterans, families, visitors, and VA personnel in accordance with VHA customer service standards. Protects sensitive financial, patient, and employee information in accordance with the Privacy Act, applicable VA/VHA policies, and information security requirements. Maintains knowledge of applicable accounting procedures, financial regulations, VA directives, policies, and automated financial systems and applies established guidelines to resolve routine and nonstandard transactions. Performs other related duties as assigned. Work Schedule: Monday-Friday, 8:00am-4:30pm. Work schedule may change based on the needs of the agency. Telework: Not Authorized. Virtual: This is not a virtual position. Position Description/PD#: Financial Accounts Technician/PD102680 Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized.

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.