Executive Assistant

Job Title: Executive Assistant
Location: Glasgow, UK (90% onsite in Glasgow & 10% in Birmingham)
Duration: 5 Months contract

Job Description:

The Opportunity
We are looking for a highly organized and proactive Assistant to support the HVDC Engineering team in the UK.
This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and takes ownership of their responsibilities. You will play a key role in ensuring smooth day-to-day operations while supporting both internal teams and external stakeholders.

Key Responsibilities
Organize team meetings, events, and maintain accurate minutes of meetings
Coordinate travel arrangements for team members
Support planning and coordination of internal and external training sessions
Prepare and maintain team dashboards and reports
Manage procurement of IT equipment, mobile devices, PPE, and other office needs
Support onboarding activities for new starters

General Office Administration Support includes: Entering data or performing word processing work in support of local office or function-specific business processes. Coordinating the logistics for office events. Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.). Providing back-up support for reception/switchboard or the mailroom.

An Experienced Para-Professional (S2) requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. May require the following proficiency: Works under moderate supervision. Problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures. Communicates information that requires some explanation or interpretation.

Your Background
Proven experience in an administrative or coordination role
Strong attention to detail and organizational skills
Excellent communication skills (written and verbal)
Ability to manage multiple stakeholders effectively
Proficiency in IT tools (e.g., MS Office, collaboration platforms)