Executive Assistant

Salary: Circa £35,000 - £40,000 per annum depending on experience

Location: IB Global Centre, Cardiff

Job Type: Permanent, Full-Time, 37.5 hours per week

Hybrid working opportunity: Yes

The International Baccalaureate provides world‑class educational services to over 6,000 schools across more than 160 countries. Additionally, we are increasingly working with Education Systems, supporting them in achieving their education reform goals. A career with the IB is not just a job; it’s an opportunity to work with an innovative world leader in education services where we empower our employees to thrive and make a difference.

About the Role

As an Executive Assistant you’ll provide executive and operational assistance to our Deputy Director General, who supports the Director General in implementing IB Strategy. You will be the primary point of contact for all internal and external stakeholders regarding matters pertaining to the Deputy Director General.

Responsibilities

• Coordinate complex scheduling and manage the Deputy Director General’s calendar, deadlines, and business correspondence.
• Organize international business travel and logistical management of meetings.
• Track and manage expense claims, maintaining accurate expense records.
• Assist the Deputy Director General with preparation for business meetings, including gathering and composing files.
• Take minutes during meetings (when required) and distribute follow‑up communication.
• Plan and schedule meetings or small events as requested by the Deputy Director General.
• Gather and analyze information from various sources for use in documents such as emails, letters, memos, reports, speeches, presentations, and news releases.
• Maintain archives (digital and paper where appropriate), file correspondence, documentation, and confidential material.
• Supply and gather information at the request of the Deputy Director General.

Qualifications

• Proven experience in an administrative role supporting upper management or executive level as an Executive Assistant or Personal Assistant.
• Excellent organisational and time‑management skills, with the ability to anticipate potential needs and requirements.
• Collaborative and constructive attitude.
• Curiosity for learning about people and the organisation.
• Strong computer skills, proficient with MS Office tools (e.g., Office 365, PowerPoint).
• Excellent written English with proof‑reading skills and keen attention to detail.
• Written fluency in additional languages (particularly French) would be beneficial.

Benefits

• 10% employer pension contribution from first day of employment (minimum contribution required from yourself is 3%).
• Annual salary review (from July 2027).
• 25 days annual leave, plus public holidays.
• 10 days work‑from‑anywhere leave per calendar year.
• Enhanced family‑friendly benefits.
• Life assurance 4× annual salary.
• Paid volunteering leave (one day per calendar year).
• Flexible benefits allowance at 1.5% of your annual salary.
• Comprehensive continuous professional development.
• Health and wellness schemes.
• Disability Confident Employer.
• Cycle to Work scheme.
• Discounts on products, including days out and gym memberships.
• Cash back opportunities from a wide range of retailers.
• Employee Assistance Programme.
• Free onsite parking.

Equal Opportunity Statement

The International Baccalaureate is proud to be an equal opportunities employer and welcomes applications from all qualified candidates. As a global employer, we adhere to all relevant employment legislation in the countries in which we operate and provide reasonable support or adjustments to ensure applicants can fully participate in our recruitment process.