Higher Clerical Officer

We are recruiting a Higher Clerical Officer to join our client in Omagh.

Family & Childcare Team - Omagh
Working Hours: Monday - Friday, 9:00am - 5:00pm
Rate of Pay : £12.71 per hour
Immediate start - 1 month initially
Potential extension to 3-6 months for the right candidate

We are seeking a motivated and organised HCO to provide comprehensive admin support. This role requires excellent organisational skills, strong communication abilities and a high standard of administrative competence. Previous admin experience is essential for this fast paced role.

Main Duties & Responsibilities

• Provide a full administrative support service to the team and associated professionals/departments
• Arrange diary appointments, venues, travel arrangements and hospitality, including minute-taking when required
• Support the effective organisation of the office through routine administrative duties, including:
  • Developing and maintaining efficient filing and brought-forward systems
  • Mail distribution, photocopying, binding and preparation of files for meetings
• Manage incoming mail and correspondence, directing appropriately or drafting routine correspondence for signature
• Facilitate effective communication by liaising with staff, departments, hospitals, the general public and external agencies
• Handle telephone calls and enquiries, taking appropriate action as necessary
• Type letters, memoranda and meeting minutes, requiring a high standard of word processing accuracy
• Develop and maintain skills in Microsoft Office and other relevant software packages
• Assist in the preparation of PowerPoint presentations
• Provide administrative support in the production of departmental policies and statistical reports
• Manage stationery stock levels using stock catalogues and requisitions
• Update and search information on client databases (e.g. PARIS / Soscare)
• Collect and collate statistical information on a regular basis
• Operate a petty cash system in line with Trust Policy

Essential Criteria

Applicants must meet one of the following:

• 5 GCSEs (Grades A-C) including English Language (or equivalent or higher qualification) AND
  1 year's administrative/clerical experience

OR

• NVQ Level II in Business & Administration (or equivalent) AND
  1 year's administrative/clerical experience

OR

• 3 years' administrative/clerical experience

To apply please send your CV via the link.