Event Administrator - Part Time

This is a really exciting time to join Children’s Hospices Across Scotland – better known as CHAS. A fantastic opportunity has arisen for a Challenge Events Assistant to join the fundraising team to play a key role in CHAS’ More Than a Hospice Appeal - an ambitious, once‑in‑a‑generation campaign to change the future of care for children who will die young. Challenge events are some of the most exciting and fast-paced fundraising activities at CHAS – from running events and virtual challenges to adrenaline-fuelled experiences. One day you might be supporting participants preparing for their first marathon, and the next you could be at an event pit stop, setting up, welcoming supporters, and keeping energy high throughout the day with a team of volunteers. During event season, you’ll often be out and about, attending events, working occasional weekends, and being part of the buzz that comes with live events. At the same time, there’s a strong administrative and planning side – coordinating logistics, managing data, responding to supporter queries, and helping ensure every event runs smoothly behind the scenes. Working within the culture, ethos and philosophy of CHAS, you will assist the Mass Participation Events Manager with the management and evaluation of challenge events and the recruitment and stewardship of supporters. Assisting with the management of in-person challenge events, including liaising with third party event organisers, suppliers and attendance on the day · Assisting with the development of the virtual events programme, stewarding participants through social media and answering queries · Producing copy to promote events for website, social media, press and email · Assisting with the recruitment of supporters for events in the challenge event calendar, and stewarding them to raise as much as possible for CHAS · Assisting with event research · In order to help CHAS achieve our goal of reaching every family in Scotland that needs us, you will have: · Experience of fundraising / events or HNC level qualification (or equivalent) in either Public Relations, Marketing, Media, Communications, Event Management, Fundraising or related discipline · Demonstrable working knowledge of Microsoft Office or similar packages · Demonstrable experience of keyboard skills and maintaining information databases · Competent on social media · Planning and organising skills for effective management of event calendar · Experience in an office and customer services environment · Driving Licence and access to a vehicle. At CHAS, our ambition is to reach every family in Scotland who is living with the heart-breaking prognosis that their child is dying, and offer them our care and support to empower them to make the most of the short time they have together. As a Challenge Events Assistant, you will be instrumental in achieving this vision. Flexible Working: our teams work flexibly and in a hybrid manner with time split between at home and onsite in Edinburgh and Glasgow.  CHAS offers flexible and family friendly working. Development Opportunities: exposure to a variety of fundraising activities   ·  Professional Growth: Work with industry leaders in a high-performing team where you will be encouraged and supported to excel and develop your skills.  ·  Including generous annual leave and pension, access to Blue Light discounts, and health and wellbeing support.  Contact details to arrange an informal chat with the hiring manager. ·      This post is subject to a level 1 Disclosure check.  This is a temporary post for 12 months (opportunity available temporarily due to secondment). Driving is a requirement as part of this role, as our events and activities take place right across Scotland and our teams are based in different locations. You’ll often need to travel to event sites, sometimes carrying equipment or materials, and occasionally transporting cash safely between locations. Being able to get yourself (and what you need) to where the action is means you can support events effectively, respond quickly to challenges, and help create the best possible experience for our participants and volunteers.