Business Support Officer

We are looking for a Business Support Officer to join a small and busy team providing professional administrative support to the officers and Members of the Authority. You will help keep meetings, reception, and day-to-day business running smoothly, and you will cover for the PA to the Chief Executive when needed.

Location: Bovey Tracey, TQ13 9JQ

Hours: Monday to Friday 9 am to 5 pm

Rate: £14.14/h PAYE

Job Type: Temporary, initially until the 31st of March 2027

What you will do

Prepare agendas and take minutes for the Authority, its committees, working panels, steering groups and other meetings
Use ICT and office systems to produce, file and share documents electronically
Upload agendas, reports and minutes for public meetings to the website
Run reception, welcoming visitors and answering enquiries from the public and staff
Handle incoming, outgoing and internal mail and deliveries
Help with hospitality and event organisation
Maintain and update the corporate contacts database
Cover for the PA to the Chief Executive: diary and meeting support, travel and accommodation bookings, and secretarial support to the Chief Executive and Leadership Team
Keep a register of Freedom of Information, Environmental Information Regulations and subject access requests, helping officers respond and monitoring compliance
Order, distribute and keep stock of staff uniform
Collect, collate and report performance data for quarterly Leadership Team and Audit & Governance meetings
Be the admin contact for externally funded projects and programmes, and other key projects
Work flexibly across other corporate support functions when needed
Work safely, follow all safety procedures and report incidents promptlyWhat you need

Experience working in an office or administrative setting
Experience preparing agendas and reports, and taking minutes
Reception experience and/or excellent customer service skills
Excellent IT skills, with working knowledge of Word, Excel, Outlook, Teams, PowerPoint and Access
Experience with document management systems, databases, spreadsheets and information management
Numeracy and literacy to GCSE level (A-C / Level 4 or above)
An ECDL or CLAIT qualification, or equivalent qualification or experienceIf interested apply with your cv or call Rocio (phone number removed)

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