Purchase Ledger Clerk

Purpose of Role:
To maintain the Purchase Ledger, ensuring that it is accurate and kept up to date in line with internal procedures and deadlines and ensure collection of outstanding debts.

Key Responsibilities:

• Create new supplier/vendor accounts ensuring all information is correct for purchasing and finance reporting and maintain ongoing amendments
• Credit check new and existing vendor accounts to establish any potential risk to continuity of supply
• Ensure new supplier/vendor forms are received and duly completed and check if Wax-Lyrical standard terms of purchase have been agreed and any variation to terms is challenged or authorized as may be necessary
• Process all Supplier/Vendor invoices and customer debit notes received in accordance with system requirements and company policy. Including seeking internal approvals, raising any queries as may arise.
• Assist with any required purchase ledger reporting and month end processes as may be necessary
• Liaise with the Credit Controller to reconcile sales ledger debit notes and agree those to be allocated
• Process new manual purchase orders and match invoices to stock orders
• Post bank payments to supplier/vendor account and allocate appropriate invoices accordingly
• Liaise with AP/AR Manager and Treasury Manager to confirm when payments are to be made
• Respond to vendor enquiries as required
• Ensure process documentation exists for all tasks, is accurate, up to date and followed
• Provide cover and assistance where necessary to other members of the finance department
• Ensure that ideas and suggestions are made so that continuous improvement is part of day-to-day life in Finance
• Commitment to Wax Lyricals Values, Policies, Procedures & Objectives
• Any other duties as required from time to time

Personal Profile:

• Good communication skills required to work with Suppliers and internal members of the team
• Able to work on own initiative and make decisions within role
• Can work independently and understand importance of deadlines
• Knowledge of office procedures, practices and equipment
• Team player; works well as part of a team
• Committed to continually improving the way we do things; keeping it simple
• Being resilient and able to deal with the demands of the business
• Flexible approach to work
• High standard of work

REF-229 484

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