Personal Assistant / Office Automation

Your new company
A Not-for-Profit organisation based in central Cardiff.
Your new role
Hays are recruiting for an exciting opportunity for an experienced Administrator to join a well-established organisation based in Cardiff city centre on an initial 6-month contract.This is a varied position that combines administration, executive support, reporting and process improvement responsibilities. You will play a key role in supporting senior stakeholders while helping to improve business processes, reporting capabilities and office automation across the organisation.
As Administrator / Office Automation Coordinator, your duties will include:

Managing calendars, scheduling meetings and coordinating room bookings
Taking meeting minutes and supporting wider administrative activities
Documenting operational processes and producing process maps
Creating and maintaining Power BI dashboards using existing data sources
Compiling management information and reports from multiple systems
Identifying opportunities to streamline reporting processes and improve efficiencies
Supporting the development of automated workflows using Power Automate
Assisting with Power Apps solutions to simplify business processes
Producing professional presentations and reports using PowerPoint
Reviewing and improving Excel datasets to enhance data quality and reporting capability
What you'll need to succeed

Previous experience within an administrative, PA, Executive Assistant or business support role
Strong Microsoft Office skills, particularly Excel and PowerPoint
Experience producing reports and analysing data
Knowledge of Power BI, Power Automate or Power Apps
Excellent organisational and communication skills
Ability to manage multiple priorities and work effectively with stakeholders at all levels
A proactive approach with a focus on process improvement and efficiencyWhat you'll get in return

Immediate start available
Cardiff city centre location
Initial 6-month contract
Opportunity to work on business improvement and automation initiatives
Exposure to Microsoft Power Platform technologiesWhat you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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