Project Administrator

Project Coordinator – Construction
Location: Greenwich
Salary: £30,000 - £40,000 + Benefits Package

We are working with a well-established and rapidly growing construction and building services contractor with an impressive track record of delivering projects for a range of high-profile clients.

Having grown significantly over the years, the business now operates as a turnkey Principal Contractor, offering a comprehensive range of services through its in-house teams and specialist supply chain.

With a strong reputation built around quality, safety and client relationships, they are now looking to recruit an experienced Project Coordinator to support their growing Projects and Critical Services teams.

This is a varied and important role combining project coordination, commercial administration and financial support. Working closely with Project Managers and senior management, you will play a key part in ensuring projects run smoothly, remain financially controlled and are delivered to the required standards.

You will act as a central point of contact between internal teams, clients, subcontractors and suppliers, supporting multiple projects across London and the surrounding areas.

Key Responsibilities

Project Coordination & Administration

* Support Project Managers with the day-to-day coordination and administration of multiple construction projects.

* Maintain and update project forecasting trackers and internal reporting systems.

* Attend project meetings, prepare agendas, take minutes and circulate actions to relevant stakeholders.

* Manage project documentation, ensuring RAMS, permits, O&M manuals and handover packs are collated, submitted and stored correctly.

* Set up and maintain project records using SharePoint, Procore and other internal systems.

* Coordinate site access, permits, parking arrangements and general site requirements.

* Assist with the preparation of Health & Safety folders for larger projects.

* Support procurement activities, including subcontractors, suppliers, materials and equipment.

Financial & Commercial Administration

* Assist Project Managers with applications for payment, invoicing and financial administration.

* Raise purchase orders for labour, materials and hired equipment.

* Monitor project costs, expenses and variations, helping ensure projects remain within budget.

* Assist with monthly and annual project forecasting.

* Maintain accurate records of subcontractor quotations, costings and expenditure.

* Support regular financial reporting and update internal financial systems and project trackers.

* Attend bi-weekly management meetings to review and update financial information.

Client & Stakeholder Management

* Act as a key point of contact for clients, building management teams, subcontractors and suppliers.

* Build and maintain positive working relationships through regular communication and site visits.

* Coordinate meetings between Project Managers and clients.

* Chase outstanding information and documentation to ensure project deadlines are achieved.

General Administration & Compliance

* Maintain organised project files and ensure documentation is accessible and compliant with company ISO standards.

* Assist with the onboarding of new suppliers and ensure all relevant compliance documentation is obtained.

* Support office and site-based compliance checks, including Fire, Health & Safety and stock audits.

Working hours: 7:00am – 4:00pm, Monday to Friday, including a one-hour paid lunch break.

Location: Based from the Greenwich office, with travel to various London-based project sites as required.

If you are an experienced Construction Project Coordinator or Project Administrator looking for a varied role offering exposure to both project delivery and commercial processes, we'd be keen to hear from you