HR Coordinator

Reporting to: Senior HR Manager Start Date: Immediate Working Hours: Mon – Fri, 8am – 5pm Probation Period: 6 months Job Type: Full Time, Permanent Job Location: Southgate, Office Based, Various sites MAIN DUTIES Recruitment & Onboarding * Manage end-to-end administrative recruitment processes: posting vacancies, managing applications, coordinating interviews, and supporting offer management. * Support hiring managers in organising shortlisting, interviews, and reference checks. * Ensure onboarding and induction processes run smoothly, including the accurate setup of employee records on HR systems (Cezanne HR, SharePoint). HR Administration & Process * Maintain and update employee training, personal, and compliance records on a daily basis. * Monitor and update training and development records on HRIS (Cezanne & Litmos Training platform), ensuring all training data is accurate and up to date. * Follow up to ensure the correct process is followed when booking internal and external trainings. * Support project and maintenance teams, including on-site staff, to ensure HR processes are followed at all stages. * Conduct and track DBS checks, attendance, and other compliance-related tasks. * Support continuous improvement of HR systems, processes, and templates. * Manage the effective operation of the Integrated Management System (IMS) and other HR administrative tools. Workforce Support & Development * Assist managers across multiple sites with HR administration and workforce-related queries. * Conduct regular site visits to support HR activities and ensure smooth operations. * Support the coordination of employee training and development initiatives, ensuring timely completion and compliance with organisational requirements. * Build and maintain positive working relationships with stakeholders at all levels. * Promote the company’s values, wellbeing, and professional standards in all HR activities. Employee Relations * Provide practical support to managers on day-to-day HR matters, including performance reviews, return-to-work meetings, and routine employee relations issues. * Prepare and maintain accurate documentation (letters, case notes, meeting records) ensuring consistency and compliance with company processes. * Support managers to resolve workplace matters constructively, promoting positive employee experiences. * Escalate complex issues to the Senior HR Manager while maintaining oversight of administrative processes. SKILLS & KNOWLEDGE Essential * Minimum 3 years’ experience in HR administration or a generalist support role. * Experience supporting recruitment, onboarding, and workforce administration. * Strong organisational skills with the ability to manage multiple priorities. * Comfortable working across multiple sites. * Excellent interpersonal skills, with the ability to build credibility with managers and employees. * Excellent IT skills, particularly advanced proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis, and reporting). * Proficiency in HR systems such as Cezanne HR, SharePoint, and attendance/IMS tools. Desirable * Experience in a multi-site or project-based organisation. * CIPD level 5 qualification or working towards CIPD