Facilities Assistant - (UK Law Firm)

Facilities Assistant

Are you the right applicant for this opportunity Find out by reading through the role overview below.

Central London | Office-based | Full-time

We are working with a highly regarded London law firm to recruit a Facilities Assistant to join their business services team. This is an excellent opportunity for a facilities professional with experience in a professional services environment who takes pride in delivering a first-class workplace experience.

The Role

Reporting into the Facilities Manager, the Facilities Assistant will play a key role in ensuring the firm’s office environment is safe, efficient, well-maintained and welcoming for partners, staff and visitors.

This is a hands-on, highly varied role, suited to someone organised, proactive and confident working with internal stakeholders and external suppliers.

Key Responsibilities

• Coordinating and supervising planned maintenance works, ensuring all documentation and access arrangements are in place
• Managing facilities helpdesk tickets for building and equipment issues, liaising with suppliers and building management to ensure timely resolution
• Conducting regular health & safety walkabouts, logging issues and arranging remedial actions
• Maintaining excellent housekeeping standards in back-of-house and basement areas
• Preparing workspaces for new joiners, including desk setup, access passes and lockers
• Delivering new joiner inductions, including health & safety tours and manual handling training
• Producing monthly facilities KPIs and reports
• Supporting workplace projects, including space planning and hot-desking initiatives
• Assisting with ad hoc tasks as required by the Facilities Manager

About You

• Experience within a law firm environment
• Strong attention to detail and a high standard of accuracy
• Proven knowledge of health & safety requirements
• Trained Fire Marshal (or willing to train)
• Confident communicator with a strong internal client-service mindset
• Highly organised, able to prioritise and manage competing deadlines
• A positive, flexible “can-do” attitude and strong team ethic
• Good IT skills, including Microsoft Office
• DSE assessment training and document management experience beneficial

Why Apply?

• Competitive salary and comprehensive benefits package
• Generous holiday allowance with the option to buy additional leave
• Pension, life assurance and income protection
• Private medical and dental options
• Wellbeing initiatives including fitness classes and mental health support
• Interest-free season ticket loan and lifestyle discounts
• Supportive, inclusive workplace culture within a respected law firm

Application Process:

To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful. xwzovoh

We look forward to hearing from you.

Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.