Finance & Management Assistant

Job Title: Finance & Management Assistant Location: Sutton Coldfield Reporting to: Finance Manager / Operations Director Job Purpose: The Finance & Management Assistant will support the finance and operations functions through efficient financial administration, accurate data entry, and proactive management of records and client onboarding. This role plays a key part in maintaining the financial health and operational compliance of the organization across all areas of activity. Key Responsibilities: * Credit Control Support: * Chase overdue invoices in a professional manner. * Maintain strong and positive client relationships. * Invoice Processing & Record-Keeping: * Request and process missing purchase invoices. * Maintain accurate and up-to-date financial records. * Client Onboarding: * Register company details with new clients. * Ensure all onboarding documentation and compliance requirements are met. * Financial Administration & Bookkeeping: * Assist with general bookkeeping tasks. * Enter financial data accurately into accounting systems. * Policy & Compliance: * Review and update Terms and Conditions across all countries of operation. * Ensure documents are legally compliant and up to date. * Cost Monitoring & Analysis: * Monitor and track recurring monthly costs (e.g., phones, cars, subscriptions). * Identify and highlight changes or variances for review. Skills & Qualifications: * Experience in a finance, bookkeeping, or administrative support role. * Proficiency in financial software and Microsoft Office (Excel in particular). * Strong attention to detail and organizational skills. * Excellent communication and interpersonal abilities. * Ability to manage multiple priorities and meet deadlines. * Knowledge of accounting principles and financial regulations is an advantage. Desirable Attributes: * Self-motivated with a proactive attitude. * Integrity and discretion in handling confidential information. * A collaborative team player with a can-do approach. * Comfortable working across different jurisdictions or with international teams