Office Coordinator

As Office Coordinator you will be joining a family owned and run beautiful rural estate. The estate receives more than 100,000 visitors a year and hosts a wide range programme of events including festivals, weddings, film location, corporate and private parties. The role is full time, permanent working on site in Henley-on-Thames offering a salary of up to £28,000 with standard office hours Monday to Friday. Purpose of the role: Reporting to the General Manager, you will be supporting the administration function of the estate office, commercial let offices and business operations. Key Responsibilities and Accountabilities for the Office Coordinator: Being first point of contact for enquiries Facilities administration Historic house management: liaising with architects, other advisers and conservation specialists as required Manage the ticketing system, group bookings and corporate event bookings Overseeing maintenance and utility agreements for the house, office and parkland Fleet management including lease agreements, MOTs, servicing etc Act as intermediary for property portfolio, liaise with leaseholders for commercial and residential properties, coordinating repairs and refurbishment projects Support with Health & Safety activities Maintain CRM database Source goods and services as required Assist with updating and maintaining the website including e-newsletter Support with planning inhouse events, interacting with external hirers, liaising with organisers, helping with supervision of event staff and contractors Responding to booking enquiries, taking bookings, maintain spreadsheets detailing catering requirementsKey Skills Required for the Office Coordinator: Strong organised administration experience Ability to work on multiple projects simultaneously High levels of accuracy and attention to detail Confident communicator with high levels of customer care Ability to build positive working relationships with internal and external teams Adaptable in a changing environment Proficient in Microsoft Office, file management systems Experience of ticket booking systems would be an advantage Own transport due to remote location What's in it for you? Offering a salary of up to £28,000 standard office hours Monday to Friday, discounts on food and events. This is a fantastic opportunity to join a friendly and collaborative team and to be part of this historic estate, working with the family to maintain this beautiful estate to be enjoyed for future generations