Planning Administrator 6 Months Fixed Term

Strathclyde Business Park, Bellshill
From £27,000 per year (DOE)
Full-time | Monday–Friday | 37.5 hours

This is currently a 6-month fixed-term role, with the potential for a permanent position within the company.

Plan. Coordinate. Keep Operations Moving.

This isn’t a typical admin role. You’ll be at the heart of our operations — responsible for planning engineer workloads, coordinating appointments, managing KPIs and ensuring our services run smoothly, efficiently and compliantly.

If you enjoy problem-solving, working at pace, and being the person who keeps everything on track, this role is for you.

What You’ll Be Doing

• Workforce Planning & Scheduling
• Plan and optimise daily engineer routes using our automated scheduling system
• Balance workloads and support manpower planning with Team Leaders and Engineering Managers
• Monitor programme progress and performance against client KPIs
• React quickly to changes, urgent jobs and last-minute amendments

Customer & Client Coordination

• Act as a key point of contact for customers and clients
• Manage incoming calls and emails professionally and efficiently
• Book, reschedule and confirm appointments
• Ensure appointment notifications are issued within agreed timescales

Compliance & Performance Support

• Prepare and issue daily, weekly and monthly client reports
• Ensure compliance documentation is accurate and submitted on time
• Support adherence to gas and electrical safety legislation
• Maintain accurate system records to protect service standards

What We’re Looking For

We’re looking for someone proactive and organised who enjoys responsibility.

• Previous experience in scheduling, coordination or administrative planning
• Confident managing diaries, workloads or field-based teams
• Strong organisational and time-management skills
• Comfortable working in a fast-paced environment
• Excellent written and verbal communication skills
• Good working knowledge of Microsoft Office and planning systems
• Ability to work independently and as part of a team

Experience in property services, facilities management or engineering coordination is advantageous — but not essential.

Working Hours

Monday to Friday
08:00 – 16:30 (37.5 hours per week)
No weekend work.

What You’ll Get in Return

• Competitive Growth: Annual salary reviews to ensure you’re rewarded for your contributions
• Benefits Package: Enjoy industry-leading perks and discounts at your fingertips, including employee discounts across major retailers, discounted gym membership, and the option to purchase up to 3 additional days of annual leave.
• Overtime Opportunities: Boost your earnings with regular overtime opportunities available.
• Giving Back: Take one paid volunteer day each year to support a cause that matters to you.
• Referral Rewards: Earn a £500 bonus when you successfully refer a friend to join our team.
• Wellbeing Support: Access confidential support through our Employee Assistance Programme, including mental health and wellbeing resources, and 24/7 GP access.
• Future Security: Plan ahead with our company pension scheme.
• Sustainable Travel: Save on your commute with our cycle-to-work scheme.
• Healthcare reimbursement scheme – claim money back for everyday healthcare costs, such as dental treatment, optical, physiotherapy and hospital stays.

Why Join Saltire?

You’ll be joining a growing facilities management company where operations matter — and where planners play a vital role in service delivery. This is an opportunity to build a career in operations coordination within a supportive, team-focused environment.

Job Type: Full-time

Benefits:

• Bereavement leave
• Company pension
• Cycle to work scheme
• Free parking
• On-site parking

Experience:

• Administrative: 2 years (required)
• Customer service: 2 years (required)

Work Location: In person