Executive Officer

Executive Officer - MiCD, Minor Capital Development, EANI

Location: Belfast (BT1 2NQ)

Pay: £16.53 per hour

Hours: Monday to Friday, office hours, usually 9:00am - 5:00pm (36 hours per week). Some flexibility may be required to meet business needs.

Contract: Temporary assignment until December 2026, with the possibility of extension subject to business requirements.

Working Pattern: The successful candidate will be required to work full-time from their local office (5 days per week) until training has been successfully completed. Following this period, a hybrid working arrangement will apply, allowing up to 2 days working from home and 3 days working from the office each week.

The Role

We're currently recruiting for an Executive Officer to join the Education Authority's Minor Capital Development Team in Belfast. This is an excellent opportunity for an experienced and organised individual to contribute to projects that help ensure educational buildings and facilities are safe, compliant, and ready to support special education provision.

The successful candidate will work closely with internal teams, contractors, schools, and stakeholders to support the delivery of construction and maintenance activities across the estate.

Key Responsibilities

• Support the Minor Capital Development Team in the planning, coordination, and administration of building and maintenance projects.
• Assist in ensuring educational facilities are appropriately maintained and prepared to meet special education requirements.
• Use existing Excel templates and spreadsheets to analyse, verify, and monitor project information, costs, and progress, ensuring accuracy and resolving any discrepancies.
• Liaise with schools, contractors, suppliers, and key stakeholders to support project delivery and maintain effective working relationships.
• Attend and participate in meetings, taking notes and following up on actions as required.
• Maintain accurate records, databases, spreadsheets, and electronic filing systems.
• Prepare reports, correspondence, minutes, and other documentation to support the team.
• Monitor and track project-related information, ensuring deadlines and reporting requirements are met.
• Provide general administrative support across all aspects of the section's work.
• Deliver a professional customer service experience via telephone, email, and direct contact with stakeholders.

What We're Looking For

• Previous experience in an administrative, project support, construction, maintenance, estates, or similar environment.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• A proactive, flexible, and reliable approach to work.
• Confidence in dealing with a range of stakeholders and maintaining professional relationships.
• Excellent IT skills, including a strong working knowledge of Microsoft Office applications.

Essential Skills

• Advanced or strong intermediate Microsoft Excel skills are essential.
• Experience working with spreadsheets, data analysis, reporting, and tracking information using Excel.
• Ability to identify anomalies, investigate issues, and maintain accurate records.

Requirements

• Three years of employment references.

Brook Street guarantees interviews to veterans or spouses/partners of military personnel who meet all essential criteria. Brook Street is a Disability Confident Leader and will interview candidates with disabilities who meet the essential criteria.