Interim Site Administrator

Interim Site Administrator

Moray | Temporary Contract Ongoing | Site-Based

Are you an organised and detail-oriented administrator looking for your next opportunity? We’re recruiting an Interim Site Administrator to provide essential administrative support at a busy operational site in Portgordon.

This is a varied, hands-on role suited to someone who enjoys keeping things organised, maintaining accurate records and supporting a team to ensure the smooth day-to-day running of site operations.

The Role

Working closely with the Site Leader and wider operational team, your responsibilities will include:

Acting as the first point of contact for visitors and managing site access and swipe card administration.

Coordinating site inductions and ensuring personnel comply with site entry procedures.

Recording and reconciling deliveries, feedstock receipts and outgoing materials, maintaining accurate records and traceability.

Raising purchase orders, processing invoice receipts and liaising with suppliers.

Managing office supplies, stock checks and the ordering and issuing of PPE.

Maintaining electronic and paper records, including document archiving and filing.

Supporting the Site Leader and Leadership Team with general administration and the organisation of staff training.

Liaising with HR regarding employee records and sickness absence reporting.

Maintaining high standards of housekeeping and supporting regular site audits.

About You

We’re looking for someone who is proactive, reliable and comfortable managing a varied administrative workload in a busy site environment.

You will ideally have:

Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.

Intermediate Excel skills and confidence working with spreadsheets and data systems.

Excellent attention to detail and the ability to maintain accurate records.

Strong organisational and communication skills.

The ability to work independently while supporting a wider operational team.

Experience with Business Central/Dynamics would be advantageous.

The Opportunity

This is an opportunity to join an operational team in a varied site-based administrative role, where accuracy, organisation and effective communication are essential to keeping daily activities running smoothly.

If you have strong administrative skills and are available for a temporary opportunity in the Moray area, we’d love to hear from you.

Apply today or contact us for a confidential discussion.

Caroline Strachan

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